Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. CRS has been working in Ethiopia for nearly 60 years, responding to natural and man-made disasters affecting Ethiopia’s most vulnerable communities. Moving beyond emergency response, CRS’ disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance.

Job grade : VI

Department : Supply Chain

Employment Term : Definite Term, with possibility of extension

Reports To : Field/PDP manager

Job Summary:

You will coordinate activities related to warehouse management, Title II Commodities and goods receipt, storage handling, monitoring, and dispatch in support of the delivery of high-quality programming to the poor and vulnerable. You will ensure commodities and goods entrusted to the organization by donors are maintained applying established standards and in compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements.

Job Responsibilities:

• Coordinate activities to ensure warehousing/storage facilities and all necessary equipment and supplies are secured and maintained in excellent physical condition and quantities for proper storage and safeguarding of commodities and goods.
• Conduct routine daily inspections of the commodities from sign of infestation and put in place monitoring system and take immediate action to eliminate damages/spoilage and deficiencies of goods and commodities.
• Coordinate with the logistics team to schedule the timely receipt, dispatch, and delivery of goods to extended distribution points and/or partners.
• Maintain up-to-date information on the status of the movement of relief goods.
• Help coordinate receipt (offloading, checking and verifying quantities/weight and quality) and dispatch (packing, labeling, loading); and, ensures verification, preparation, and maintenance of accurate, complete, and up-to-date documentation on all goods received and shipped.
• Plan and supervise the work of casual laborers delivery surveyors and outsourced cleaners.
• Oversee the warehouses and inspection of commodities and goods to ensure they are in excellent condition.
• Provide immediate report in damage and/or loss handling of replenishment of commodities and goods to ensure adequate stock levels are maintained in accordance with program needs to reduce pipeline break/shortfall.
• Ensure an efficient and reliable inventory stock control system for food commodities, goods and warehouse materials/equipment and oversees maintenance of an up-to-date stock ledger.
• File and distribute documents as required and assist with the preparation of reports related to commodities and goods movements, damage, or loss, inventory stock control, fumigation & spray record and warehouse activities

Requirements

Education and Experience

• BA/BSC degree in related field of study with 4 years’ relevant experience
• Knowledge and understanding of inventory management and control principles.
• Ability to manage manual workforce
• Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.

Personal Skills

• Good coordination, prioritization, and time management skills
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good communication and relationship management skills
• Proactive, resourceful, solutions-oriented and results-oriented

Required/Desired Foreign Language: – Travel Required (include percentage of required travel, if applicable): –

Key Working Relationships:

Supervisory: Warehouse Keepers

Internal: PDP staff, Logistics Manager, LMIS officers and SCM manager,

External: CRS partners, Transport and Survey companies