Established in 1951, the International Organization for Migration is the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management (HoRM) in Addis Ababa, and in close collaboration with the Regional Office and in coordination with the Supply Chain Division (SCD) at Headquarters (HQ), the  Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

Core Functions / Responsibilities:

• Conduct strategic planning for supply chain related activities of the Country Office (CO) inclose collaboration, with internal and external stakeholders in the country, as well as relevant
  units at HQ.
• Conduct logistics capacity assessment and market research to keep abreast decisionmakers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns and availability of good and services.
• Supervise and manage and provide first-line support and guidance for all supply chain management related tasks and activities, including planning, budgeting, scheduling and
  provision of goods and services needed by the CO. Prepare regular progress reports, statistical information, and briefing notes, as required.
• Lead and supervise the supply chain activities in the CO, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide guidance and training to the relevant staff with respect to the related policies, rules and regulations.
• Identify supply chain bottlenecks (value stream mapping) and optimize the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.
• Review procurement requests, identify service providers, and evaluate information regarding vendor’s performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.
• Solicit bids, quotations, and tender documents, oversee bidding process, and provide guidance for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; supervise the preparation and processing of the purchase orders, and ensure receiving authorization in line with the CO’s delegation of authority (DOA) matrix.
• Liaise with the programme management and provide first- line technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.
• In coordination with relevant parties, ensure timely submission of asset procurement and other reports within the CO, Regional Office, and relevant HQ departments, as appropriate.
• Establish and manage a robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization’s assets and prevent fraud, while ensuring that country specific administrative procedures are in place and followed in accordance with the Organization’s rules and regulations.
• Monitor the maintenance and repair of office facilities, including preventive maintenance. Establishment maintenance agreements with competent service providers when it is feasible
  and determined to be cost effective.
• Supervise, train, and guide the SCM staff of CO, while monitoring, evaluating, and promoting their professional and career development.
• Represent the CO in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management, Logistics, Procurement, or a related
  field from an accredited academic institution with five years of relevant professional experience;
  or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in managing diverse procurement and logistics operations; and,
• Demonstrated experience in training and managing large teams of co-workers, managing
  vendors and suppliers.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics; and, Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

• IOM’s official languages are English, French, and Spanish.
  For this position, fluency in English is required (oral and written). Working knowledge of either Arabic, French, and/or Spanish is an advantage.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
• Accredited Universities are the ones listed in the UNESCO World Higher Education Database

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural
  differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
  consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed
  manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly
  treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve
  shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely
  manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
  innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes
  responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains
  complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the
  ability to carry out the Organization’s vision. Assists others to realize and develop their
  leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best
  and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and
  communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.