The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organisation that promotes children’s rights, provides relief and helps support children in developing countries

KEY AREAS OF ACCOUNTABILITY:

Key Area 1: Procurement:

• Support the Supply Chain in the Supply Chain Management.
• Support the Supply Chain team throughout sourcing processes in the field Office, for all goods and services needed for the programmes implementation based on the annual sourcing pipeline.
• Manage and update the supplier’s database based on Save the Children procurement manual.
• Manage and update the supply chain monthly reports (procurement tracker, tender tracker, etc.)
• Ensure all procurement is carried out in accordance with appropriate Save the Children global procurement policies and procedures, Country Logistics Manual; and where required; donor guidelines.
• Collect and process invoices and payments of suppliers for items delivered. Follow up the payment process with Finance to ensure SCI fulfils its obligations to suppliers.
• Ensure proper filing and archiving of all procurement documents.
• Assure procurement plans are in place for each grant.
• Support the Supply Chain coordinator with technical support needed by the field team.
• Support in the deployment of new systems to be implemented in the field Office.
• Assist & Follow up the with procurement process to ensure availability of all claims supporting receipt documents as to be paid within the SCI payment terms.
• Responsible for documenting all procurement, admin and supply chain transactions in organize files

Key Area 2: Fleet Management

• Support the Supply Chain in the fleet management.
• Support on fleet management practice, fueling, maintance and trip  arrangements get pass, security briefing to visitor, guest and concerned staff and related body as required
• Review the monthly fleet trackers for the field office as required.
• Ensuring the fleet utilization and availability.
• Perform any other duties assigned by immediate supervisor.

Key Area 3: Assets Management

• Stores Management: with close coordination with the supply chain team Responsible of Stores/warehouses supervision (all stores in state), including maintaining proper store records, proper stacking, proper ventilation, proper safety and security measures, etc.
• Responsible for ensuring that all assets are recorded, managed and disposed of in the field office, provide similar support to the field team, in accordance to Save the Children guidance.
• Implement and maintain Save the Children Assets Management System (registration, control and tracking, taging).
• Update lists of all assets and inventory items in compliance with Save the Children policy, on monthly basis.
• Cooperate with relevant departments to ensure proper tracking methods are followed to monitor the movement/ changes of any stocks/ assets and ensure proper control/handling of equipment at all times.
• Tagging of all new assets. Proper recording
• Ensuring damaged or broken/ lost assets are reported and filing of all Repairs/Return Requests/lost reports.
• Assure quarterly physical checks are done on assets and inventory items.
• Consignee: serve as consignee responsible for the physical receipt/count of all equipment/goods, received from suppliers and/or sent from Field to state for maintenance or any other purpose and responsible to dispatch them after maintenance

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities, giving them the freedom to deliver in the best way they see fit, while providing the necessary development to improve performance and application of appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships with their team, colleagues, members and external partners and supporters
• Values diversity and sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency, and demonstrates highest levels of integrity.

Good negotiating skills (Desirable):

• High interpersonal and communication skill

REQUIREMENTS

QUALIFICATIONS

• University degree in business administration Sciences. Purchasing supplies management, Business management, Management and Accounting or other relevant field in Supply Chain (logistics).

EXPERIENCE AND SKILLS

Essential

• Bachelor Degree in Purchasing and supplies management, Business management, Administrative
•      Sciences, Management and Accounting or related fields
• At least two years of proven experience in Supply Chain management in INGOs within a complex/ large scale country /field office program, and in emergency response/ humanitarian environments.
• Warehousing, Fleet, Procurement and Asset Management,
• Substantial experience in all technical areas of Supply Chain operations including procurement, logistics, transport/distribution, fleet management, warehousing, and asset management,
• Experience of developing/implementing a complex international supply chain to support different types of programmes, and coordinating resources to meet the programmes objectives.
• Experience in working in remote field bases with limited infrastructure.
• Experience in advising and supporting others at all levels with supply chain aspects of a programme, including strategic thinking, planning & donor relations.
• Ability to build positive & productive relationships quickly with a wide range of stakeholders, both internally and externally.
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
• Ability to manage a complex and diverse workload and work with tight deadlines.
• The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful. With eexcellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex and diverse tasks, and responsibilities
• Able and willing to travel frequently to field sites.
• Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer).
• Commitment to Save the Children values.
• A valid driving license.
• Good command in and ability to understand Supply Chain issues.