World Vision Ethiopia began its first intervention in Ethiopia in 1971 with relief and opened the Ethiopia office in 1975. Relief, rehabilitation and small community development projects dominated the decade that followed. During the 1984/85 drought, World Vision Ethiopia participated in a massive relief operation that saved the lives of millions of people.

Summary

The Supply Chain officer is responsible to purchase items for the program as approved on the annual procurement plan. S/he will prioritize the needs of goods and services, identifies proper vendor(s) for each category of items, requests proposals or quotations (RFP/RFQ) and facilitates next steps: bid-review, PO preparation and purchase decision in consultation with the supply chain coordinator. S/he will maintain good relationships with suppliers and plays critical role in acquisition of high quality and cost efficient supplies for the program in line with WV procurement guidelines and procedures

Major Duties & Responsibilities

Suppliers Identification and Need Prioritization

• Make sure pre-qualified vendors are contacted for quotations as  primary suppliers
• Carefully review supplier certifications, product quality, financial stability, company profile and legal status particularly for vendors not embraced in the pre-qualified list
• Closely work with budget holders and or requesting units to identify priority needs of goods and services by category.
• Identify requests deviating from the approved procurement plan for quick revision by the procurement coordinator or to seek higher level approval as needed.

Execute and Facilitate Purchase Process

• Requests proposals or quotations (RFP/RFQ) as per the identified priority need
• Collect RFP/RFQ within agreed timeframe work
• Submit RFP/RFQ for procurement coordinator review and committee approval
• Closely follow every procurement step until products/services are received when tasked by the immediate supervisor
• Handle woreda/zone procurement when purchasing from central market in Addis is preferred due to supply availability, cost effectiveness, quality or convenience.

Vendor Relationships Management

• Work with finance to ensure suppliers are paid timely for the service or goods delivered.
• Make sure major suppliers are checked against anti-terror and debarred lists

• Establish strong contract relationships and ensuring suppliers compliance to those agreements
• In consultation with immediate supervisor establish regular and transparent two-way feedback system to validate the level of customer-client satisfaction
• Maintain list of active vendors in tandem with their updated performance record

Technical Support and Monitoring

• Monitor progress of zone/woreda procurement when assigned by immediate supervisor
• Provide technical backup for the woreda/zone procurement team as requested
• Assist in submission of weekly  Procurement Status Reports (PSR) to all concerned staffs for their feedback and follow up

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience : At least 3 years’ experience in Procurement or Supply Chain.

Required Education, training, license, registration, and certification : University degree in Business Administration, Procurement, Supplies Management  or relaated

Preferred Knowledge and Qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
• Good verbal and written communication skills in English
• Knowledge of national procurement policies and WV ProVision system
• Ability to effectively work in a team
• Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
• Experience in information management; able to keep filing systems updated to ensure an auditable trail

Travel and/or Work Environment Requirement: 30 % field travel