UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

How can you make a difference?

Under the supervision of the Supply and Procurement Specialist, the Supply Assistant provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the Ethiopia country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

Key Functions, Accountabilities And Related Duties/tasks

• Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner.
• Obtains quotations, issues invitation to bids to approved and listed suppliers; arranges and participates in bid openings with the Supply and Procurement Specialist, compiles price tabulations with price ratings and recommendations for order placement, prepares CRC submissions for finalization by the Supply and Procurement Specialist.
• Corresponds with programme Sections/Field offices and suppliers on supply and procurement matters.
• Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
• Drafts submissions to Contract Review Committee.
• Maintains supplier database and files with full information, in accordance with UNICEF supply guidelines.
• Prepares Direct Orders (Purchase Orders) against existing Long-Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements.
• Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests, correspondence, etc).
• Performs other assignments as designated.

To qualify as an advocate for every child you will have…

• Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.
• A minimum of 5 (Five) years of relevant professional experience in administrative and/or supply-related work experience (procurement, supply or logistics) is required.
• Familiarity with UNICEF, UN supply procedures and systems is an asset.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.