Purpose:

Under the supervision of the Asset and property Administration, the Stock Controller  is responsible for performing the materials management activities of stock control & requirement planning, including item identification, processing store requisitions & stores issue vouchers, maintaining current and accurate records of Asset and property Administration data, undertaking reconciliations between physical and record balances in cooperation with the warehouse personnel; proposing reorder points and economic order quantities for stock items within the limits of his/her delegation; maintaining traceable documentation and records of fixed assets deployed within the project of assignment; registering and expediting open orders that have been transmitted for purchase or transfer from other warehouses; reporting and follow up of undelivered, damaged or short landed items; preparing and submitting periodic stock movement reports.

Key Responsibilities

• Ensures that stock control cards have been established to maintain records of supply and/or stock movement data at his/her projects and head office of assignment;
• Ensures the maintenance of current and accurate inventory records based on legitimate Asset and property Administration documents (receiving, issuing, transfer, and related documents);
• Obtains, identifies and processes requisitions for materials (as may be presented from legitimate users at the projects/head office of his/her assignment) up to the satisfaction of such demands as per the specifications of users;
• Ensures the maintenance of register logs/tracking sheets/ for outstanding demands of users at the projects/head office of assignment;
• He/she ensures the maintenance of accurate and traceable records for fixed assets deployed at the projects/head office of his/her assignment;
• Proposes for the maintenance of stocks for items revealing predictable consumption patterns/behavior and seeks approvals from his/her supervisors so as to ensure availability such items whenever required for use;
• Makes sure that all stock items received and issued are made based on legitimate company documents;
•  Follows up and reporting of undelivered, damaged, overage, shortage items;
• Reviews the safety and security of stocked items and the proper administration of warehouses, and reports to his/her supervisors for any deviations from the standard codes of practices of warehousing & Distribution;
• Organizes and coordinates for the physical inventory count of stocked items; make sure that inventory balances are reconciled with records;
  proposing reorder points and economic order quantities for stock items within the limits of his/her delegation, and seeks approvals to implement such proposals;
•  maintaining traceable documentation and records of fixed assets deployed within the project of assignment;
• Registering and expediting open orders that have been transmitted for purchase or transfer from other warehouses;
• Able to work a flexible schedule including recovery shifts, 24/7, when needed.
• Makes regular reports of stock balances and order statuses – to his immediate supervisor as well as to asset and property administration Director at head office;
• Reporting Lines: Reports Directly to Asset control and property Admin Director

Department: Asset & Property

Location: Ovid Group, Addis Ababa

Job Requirements

Education and Training: BA Degree in Supply & Material Management or related

Work Experience: Minimum 5/7 years relevant experience & ERP system advantages

Personal Characteristics:  flexible, proactive, innovative, willing to learn and willingness to face new challenges, enthusiastic about joining a diverse and inclusive work environment, ethical in maintaining confidentiality and anonymity when required,