Number of Position: One

Duty station;  SSPIR II Consortium Office

Strengthen PSNP Institutions and Resilience II (SPIR II) is an anticipated 5-year USAID/BHA funded Resilience Food Security Activity (RFSA) led by World Vision and including consortium partners CARE, ORDA and IFPRI. World Vision and its partners will create a strong, shock responsive ecosystem of public, private, and community level actors to support PSNP households to graduate from poverty and sustain income and food security gains in 17 targeted woredas in Amhara and Oromia regions. Building from key formative and research studies during an initial refinement period, SPIR II will use continuous learning to drive program level reflection, analysis, and adaptation.

Purpose of the position:

The SPIR II Food Assistance Monitoring Officer will plan and conduct SPIR II food assistance monitoring activities in all SPIR II implementation areas including partners’ operating areas working closely with consortium level food assistance monitoring coordinator on planning, implementing predictable food monitoring tools and mechanisms to contribute to overall operation quality and effective risk management in food assistance operations. The position holder will intensively conduct field monitoring works and support SPIR II warehouse level staff and field implementation team on food assistance monitoring and compliance issues by closely working with field level staff, implementing partners’ food assistance management and consortium office food assistance technical and management team through feedback and team work mechanisms to ensure minimum standards and deliver high level quality results.

Major Responsibilities:

Planning and improvements in monitoring work according to World Vision Food Assistance Management Manual, Donor Standards, and Consortium Food Assistance Operational Manual.

• Plan and carry – out of food assistance monitoring activities for executing of monitoring tasks as per food aid / food assistance monitoring principles, standards and procedures.
• Make sure that standard food assistance operational procedures are implemented in operational areas of SPIR II food assistance.
• Recommend improvement of monitoring systems, revise tools and mechanisms to establish quality commodity management in terms of warehousing, documentation, overall commodity flow and food transfer.
• Conduct monitoring activities at PDPs, SDPs and FDPs, to ensure food handling, food safety and that transfer of entitlements are made according to the standard ration size.
• Produce workable monitoring plan and ensure effective implementation of the plan according to humanitarian core standards and principles to ensure that resources can be transferred to program beneficiaries appropriately.

Coordination and Collaboration.

•  Closely work with SPIR II food assistance monitoring and compliance coordinators, implementing partners’ food monitors and compliance team, and consortium level food assistance technical team to improve and enhance food assistance operational quality by supporting on the development and implementation of standard operating procedures.
• Initiate and actively participate in Food Assistance Monitoring and Compliance TWG and represent food assistance monitoring coordinator any food assistance risk monitoring and compliance related meetings.
• Perform smooth and effective monitoring works in cooperation with food assistance management, food monitoring coordinator, and compliance team and field offices.
• Play significant role that food assistance monitoring processes are effective, transparent and all components are covered.
• Make sure implementing partners are supported on any technical aspects and capacity gaps might be needed and monitoring works are supportive and result based.

Performing Monitoring Activities  and Reporting

• Conduct regular live food distribution observations to monitor compliance of food distribution processes with consortium and donor agreed standards.
• Conduct regular commodity end use check in targeted woredas after the completion of each food distribution round to check and verify beneficiaries have received their entitlements as per the standard rations sizes and verify other relevant information of program beneficiaries and food distributed.
• Conduct regular warehouse inspection at primary destinations, in target woredas secondary warehouses, FDPs and satellite distribution points to check and ensure higher level of compliance to donor and consortium level minimum standards in commodity handling and warehouse management practices.
• Conduct regular post distribution monitoring in targeted woredas FDPs and satellite distribution points after the completion of each food distribution round to check and verify beneficiaries have received their entitlements as per the standard rations sizes, monitor food consumption, food quality and identify areas of program improvement.
• Undertake regular monitoring if controlling mechanisms and procedures are established and practiced at FDP, Woreda and PDP level of operations to maintain adequate food commodities handling, movement and distribution of food commodities to mitigate risk of fraud and misappropriation of program resources.
• Undertake all kinds of food assistance risk monitoring and make sure that appropriate methods and tools are used at all food assistance handling and management level.
• Ensure that monitoring activities are carried out to the level required, standard and quality monitoring reports are timely produced, compiled and shared with food monitoring coordinator.
• Based on monitoring findings and observations, continuously provide feedback to field level staff and management, compliance personnel and Food Assistance manager for follow up and operation quality improvement.

Monitor Food Assistance Team skills, gaps and provide on job skill transfer and advice proper capacity building sessions.

• Monitor commodity staff knowledge of their specific jobs   and implementation of each duty’s JD to enhance performance of each staff and ensure positive and collaborative working relationships in line with WVE’s Code of Conduct in collaboration with SPIR II food assistance management.
• Identifies commodity staff capacity gaps and propose action points.
• Conduct regular exit meeting to review monitoring activities conducted and gaps identified for common understanding and further learning.
• Monitor capacity gaps and work norms regularly and report.

Required Professional Experience:

• 3 – 4 Years of experience in food assistance / food aid programs, disaster mitigation and development related fields with a minimum of 3 years’ experience on food aid / food assistance monitoring.

Qualification required:

• MA/MSc or BA/BSc Food Science , Agricultural Economics, Business Administration, Accounting , Disaster Management, Agriculture and  related fields.

Preferred Knowledge and Qualifications:

• Strong knowledge and working  understanding of PSNP and USAID/BHA Food Security and Resilience programs
• Demonstrated capacity on food commodities monitoring
• Experience in food assistance programing, Grants/project management, Market assessment and Analysis, Cash transfer programing, food aid monitoring and report writing.
• Good understanding of humanitarian standards and core principles
• Good knowledge of local context
• INGO experience
• Ability to work in high tension and high security risk situations
• Ability to work in and contribute to team building environment

Working Environment / Conditions:

• Office based with travel to the field
• Travel: 70% Field