UNHCR, the UN Refugee Agency, is a global organisation dedicated to saving lives, protecting rights and building a better future for people forced to flee their homes because of conflict and persecution.

Duties

• Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
• Process local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
• Assist with shipment of their personal effects in coordination with the logistics section.
• Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer¿s approval.
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience : For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Certificates and/or Licenses : Secretarial Administrative . (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

Essential : Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

Desirable

• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP.

Functional Skills

• IT-Computer Literacy
• PG-Resource planning
• FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
• HR-PeopleSoft Human Capital Management
• UN-UN/UNHCR Administrative Rules, Regulations and Procedures
• IT-Enterprise Resource Planning (ERP)
• (Functional Skills marked with an asterisk* are essential)

Language Requirements

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.