The Global Fund is a 21^st Century partnership organization designed to accelerate the end of HIV/AIDS, Tuberculosis and Malaria as epidemics. The Global Fund is a partnership with Governments, civil society, the private sector & people affected by the diseases. The Global Fund supports Health programs run by local expertise in countries & communities most in need.

Duties and responsibilities

General:

• Assist and advise Finance Coordinators in all financial reconciliations and reporting process including audit related issues.
• Ensure that all accounting and budgeting records are properly maintained and captured.
• Prepare timely variance report to appropriate bodies.
• Maintain long term and short-term cash flow projection to better monitor the cash balance.
• Ensure that the accounts are ready for external audit.
• Ascertain that audit findings and recommendations are properly communicated to concerned staff and are taken care of in time.
• Ensure that the branch ledger RDF and program accounts are timely reconciled with Head office.
• Ensure compliance with the statutory financial management and grant management requirements of donors.
• Make sure that Statements are shared to Home office and Resolve accounting discrepancy, if any.
• Maintain access to financial data base, computer software systems and manual filing systems.
• Interact with internal and external auditors in completing audit.
• Handle Reconciliation and liquidation of funds as per respective requirements and agreements.
• Other duties as assigned by the branch managers.

Specific:

• In Your team, the following processes will be handled:
• Reconciliation of Bank Statements are made and reported
• Reconciliation of Customer Accounts are made and reported
• Reconciliation of Vendor Accounts are made and followed up, confirmed, and recovered on time
• Reconciliation of Partner accounts and made and communicated
• Reconciliation of Account and made and intact
• Statutory quarterly reports are prepared on time
• Consolidated reports and Financial Statements are ready for audit
• Donor Reports are prepared in compliance to the respective grant requirements
• Management Reports are shared

Budget Source: GF-HSS

Grant Duration: 1 Year

Duty Station: EPSS Dessie hub, Jigjiga hub

Terms of Employment: One Year contract.

Job Requirements

Educational background and work experience:

• BA in accounting Plus IFRS qualified or relevant financial or international development field
• Minimum of 8 years of experience in similar financial, compliance, or operational role supporting and international donor projects.
• Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures
  Very good in application of SAGE.
• Demonstrated experience operating in developing country environments, including managing projects, budgets, and work streams as well as local staff
• Strong organizational and interpersonal skills and ability to solve complex problems
• Ability to write, communicate, and prepare contractual documents clearly in English
• Proficient in MS Office and experience in using accounting software

Required skills:

• Undertake day-to-day financial functions for the Post as follows:
• Prepare invoices related to the Post and ensure payments are made on time and are accurate and approved.
• Act as post receiving and banking officer.
• Administer project accounts.
• Compile and complete preliminary drafts of the annual Post budget estimates and budget updates.
• Maintain expenditure within budget allocations and cash flow predictions and advise Administration Manager of any aberrations.
• Ensure financial record keeping is up to date.
• Analyses expenditure patterns/progress for variance reporting and provide a monthly explanation.
• Provide a monthly report to the Administration Manager on current expenditure levels and details of sensitive expenditure (travel, representation).
• Undertake end-of-month financial procedures, including monthly bank reconciliation.
• Administer that payments are reconciled in a timely fashion, staff recoveries and reimbursements are paid, and staffs are assisted to resolve issues regarding expense management.
• Update and maintain a Schedule of Payments to ensure timely processing of all payments.
• Maintain up-to-date records of financial authorities, commitments and internal controls.
• Assist with other financial tasks as required.

Competencies: Professionalism, client orientation, results orientation, accountability, integrity, respect for diversity, planning and organization skills, creativity and innovation, strong oral and written communications skills, teamwork skills, technological awareness

Accountability: Both the Civil service and FMOH/EPSS human resource development rules and regulations will be applied to guide the day-to-day services of the Technical Assistance /Finance/.