Job Summary

It is clear that; Secretaries are typically the first impression of once company, often working at a front desk. They might perform tasks such as keeping files, booking meetings, setting appointments and managing day-to-day operations of a company. Secretaries might have access to customer accounts and may be required to resolve a customer’s issue.

Currently we are looking for a full time Senior Secretary who shall report directly to the Deputy Chief Executive officer and mainly responsible for:-

• Greeting visitors& directing them to the appropriate departments or individuals
• Organizing Deputy CEO’S diary and making appointments
• Securing and maintaining office systems
• Answering telephones and responding to inquiries via telephone or email
• Booking meeting rooms, set up conference calls and take messages and minutes during meeting
• Performing administrative tasks, including filing and photocopying
• Writing emails, memos & letters
• Implementing and/or developing office procedures and record systems
• Securing travel arrangements when necessary

Job Requirement

Qualifications and Skills required

• A minimum of Level 2 Certificate in Business Support and a Level 3 Diploma in Business Administration with at least 4+years of clerical experience.
• BA in Secretarial Science and related fields with a 2+ years of clerical experience

Skills required

• Secretaries must have excellent time management skills and be able to multitask. Patience, organization skills and a can-do attitude are important. Secretaries should also have basic computer skills
• Good verbal and written skills applied through all channels of communications.
• Active listening and record keeping skills