27 Feb 2024

Senior Secretary at Hilina Enriched Foods PLC

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Job Description


Responsibilities

  • Provides administrative assistance and secretarial services to the Administration Manager
  • · Takes and transcribes oral dictation and types correspondence, articles, reports, and minutes on general, special, and technical subjects with a very high degree of proficiency and accuracy.
  • · Operates typewriters, computers, fax, photocopy and other office machines applicable to the office
  • · Sorts out mails delivered to the office, handles incoming and outgoing correspondence for signature; expedites matters directed to departments and other work units.
  • · Receives visitors; clarifies business questions whenever possible and schedules appointments considering the workload of the manager in any particular day.
  • · Answers telephone calls directed to the Administration manager. Takes messages and refers callers to the Administration manager or other appropriate persons in charge.
  • · Composes routine letters, correspondence, reports, memos, etc.
  • · Maintains files of correspondence and other materials of a confidential nature.
  • · Controls and supervises subordinate assistants for the accuracy and completeness of work accomplished and evaluates work performance.
  • · Locates and extracts information and materials from files and follows up on pending items
  • · Ensures the tidiness and standard upkeep of offices at all times.
  • · Ensure that all problems related to the food safety management system are reported to the immediate supervisor and Quality personnel.
  • · Requests office supplies and controls their proper use

Job Requirements

Education: Diploma in secretarial science and office management

Experience: At least 6 Years of Proven office assistant experience

Other requirements

  • · Excellent time management skills and ability to multi-task and prioritize work
  • · Attention to detail and problem-solving skills
  • · Excellent written and verbal communication skills
  • · Proficiency in MS Office.




Method of Application

Submit your CV, copies of relevant documents and Application to:

Hilina Enriched Foods PLC
P.O.Box: 1648 CODE 1110
Legetafo
Oromia, Ethiopia
Tel : +251 116 679041/42


Closing Date : 7 March. 2024





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