About Finance and Administration

Purpose of the Job:

The Senior Project Accountant (SPA) is responsible for detailed review, posting, summarizing and reporting of all financial transactions of the EU project. The SPA prepares journal entries, review all TOR & requests, monitor budgets, check fixed assets register & reconcile with books, and submits period reports. The SPA also prepares invoices to bill the donor for project related expenses.

Main Duties and Responsibilities:

• Reviews all assigned reports submitted from branch offices and funded by donors, considering accuracy of information, supporting documentation and compliance of expenses with the budget and donor regulations.
• Follows up with field office staff on errors or unallowable expenses.
• Prepares journal entries for expenses into commission’s General Ledger for review by the Finance and budget coordinator and approval by Finance & Admin Director.
• Research and documents donor disputes in a timely manner and provides recommendations for action or adjustments to the coordinato
• Reconcile the monthly bank statement
• Reconcile the budget consumption monthly and share the status update with the project coordinator and project team
• Reconcile the expenditure, fund balance and cash at bank
• Make sure that all expenditures are recorded as per the budget classification of the project
• Reconcile quarterly all fixed assets register with the financial report
• Record VAT payments separately and request for refund from the MoF as deemed necessary
• Notifies the Controller of significant problems such as significant variance with the approved budget, cost share issues, or unallowable costs.
• Prepares billings to donors based on financial reports submitted from city offices in a timely manner and in accordance with contractual agreements.
• Follows up with donors on questions or problems regarding invoices; and Provides guidance to the project accountant as needed.
• Assists with project related inquires for the annual audit and works with the Finance & Budget Coordinator and Finance & Admin Director to prepare schedules and respond to questions.

Qualifications and Experience:

• BA Degree in Accounting and Finance
• 6 years of relevant experience
• Experience and knowledge of IFMIS, IFRIS is required
• Experience working with various donors is a plus
• Experience working with EU projects is Advantageous
  Computer literate
• Knowledge of Amharic is required. Knowledge of other local languages is advantageous.