Position Summary :

To handle all procurement activities of the project, project office and negotiate with suppliers for better price and quality

Duties & Responsibilities:

• Assists the planning, sourcing, and executing all purchasing activities
• Based on general direction and procedure of the company, the senior procurement officer plans, organizes, and executes the day-to-day purchase of materials and services.
• Assist and facilitates efficient, smooth and cost-effective procurement, warehousing, logistics and supply of necessary materials for effective running of all projects
• Liaise with Finance department on issues/improvements required to ensure compliance with procurement and financial regulations of the company
• Solicit bids, quotations and tender documents; handle the bidding process and provide support for procurement transactions, analyzing them for conformity to specified requirements; conduct appraisals, select suppliers and coordinate with Procurement committee and Finance team to ensure compliance with procurement and financial regulations of the company
• Handle the overall procurement activities and other related tasks of the company, which include procurement, assets /inventory control, supply, and service
• Initiates the timely submission of different work units’ purchase requests for various goods/items necessary for their day-to-day operation
• Prepares monthly, quarterly and annual purchasing plan and implement upon approval of the designated manager
• Assists and participate in bid documents preparation and selection of suppliers
• Ensures that all foreign and local purchases are in compliance with regulations and laws related to purchasing practices and Kegna Beverages S. C’s standard practices;
• Makes close follow up of status of foreign purchase and shipments; organize and coordinate the timely and safe arrival of foreign goods through effective networking with customs, banks, insurance, shipping lines, and airlines
• Follows up the turnover of stock goods/items per the need request of various work units and takes appropriate action
• Prepares and maintains accurate records and documentation on all purchases, contracts, and list of current and potential suppliers, correspondence and other related matters
• Prepares monthly report on procurement performance
• Check and classify the precedence of the requisition and process as priority setting of the material needed for the Project (Maintain Project Procurement Plan and consult with Engineering and Project
• Management on required purchases).
• Monitor, assess and keep senior management informed of the quality, efficiency and timeliness of procurement services;
• Performs other related duties assigned by immediate supervisor
• This job description is not exhaustive and hence subject to revision based on the needs of the organization

JOB REQUIREMENT

Qualification & Experience

• BA or MSc/MBA Degree in Procurement and Supply Chain, Management, Business Administration, Economics, Accounting or related field;
• More than or Equal to 7 years proven experience in a purchasing management role in FMCG or Project
• Contracts and supplier management experience
• Experience of working with Custom and Shipping agents, Bank & insurance