As the largest producer and exporter of coffee in Ethiopia, Kerchanshe Trading has a proud history of providing quality coffees to the local and international markets. Founded on the principles of bringing fairness and transparency to the coffee value chain while satisfying customer demand, Kerchanshe is also a company with heart and vision.

Job Purpose:

To facilitate timely purchase of supplies from local sources with due consideration for cost effectiveness and quality to ensure effective and efficient operation.

Main Duties and Responsibilities

• Conducts procurement planning sessions with user departments’ representatives to ensure understanding of the procurement process and associated timeframes and establish respective roles and responsibilities.
• Provides necessary information required for preparation of periodic procurement plan.
• Assists in the development of specification for services, equipment, products, or supplies.
• Prepares technical specifications, in collaboration with user departments, request for proposal including terms, conditions, and evaluation criteria.
• Researches and evaluates suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier’s reputation and history.
• Analyses market and delivery systems to assess present and future material availability.
• Identifies potential vendors, using various sources, to ensure adequate competition.
• Maintains and updates database of existing and potential supplier pool.
• Prepares tender documents, drafts contract clauses, prepares specifications, and references to technical performance requirements suitable for the contracts in question.
• Determines the appropriate method of solicitation in accordance with applicable laws and Company policies.
• Conducts public bid/proposal opening for projects over the formal bid threshold in accordance with established procedures.
• Analyses price proposals, financial reports, and other data and information to determine reasonable prices.
• Participates in the review of bids and proposals for responsiveness to minimum procurement requirements, and notify affected bidders/proposers of non-responsiveness and non-responsibility findings.
• Prepares award recommendations in compliance with Company policy.
• Publishes contract award notices, inform unsuccessful bidders, explain the award process and if necessary provide details to unsuccessful bidders.
• Oversees the preparation of purchase order based on approved purchased requisition.
• Coordinates with and guides junior staff to effectively perform their assignments.
• Ensures that all supplies requests from the user department are facilitated in a professional manner and following the Supply chain and financial guidelines of the company.
• Ensures that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests.
• Ensures that all procured items are delivered to the warehouses and proper warehouse documents are issued.
• Establishes and maintains excellent communication links between Corporate and subsidiaries offices to ensure appropriate and regular information flow on all requests received as well as to ensure that the requesters get the right items, at the right time and at the right place.
• Performs other duties assigned by the immediate supervisor.

Job Requirements

Qualification and Skills  : BA or MA in Logistics and Supply Chain Management, Business Management, Management, or related fields.

Experience:

• 5 years for BA
• 3 years for MA

Skills

• Understanding of e-business / e-procurement systems
• Computer literacy, proficient in Microsoft Word, Excel, and Publisher amongst others.
• Knowledge of Ethiopian procurement statutes
• Ability to utilize word processing, spreadsheet, database and software programs
• Ability to compile, review, categorize, prioritize, analyze and interpret data and/or information
• Excellent verbal and written communication skills.
• Ability to exercise independent judgment to adopt or modify methods and standards to meet assigned duties/objectives.
• Time management skills.
• Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situation.