Job Title: Senior HR & Admin Officer

Reports To: Operations Manager

Job Summary:

The HR & Administration Officer will play a crucial role in our small but growing team at Green Scene Energy PLC. This position is responsible for managing all aspects of human resources in compliance with Ethiopian labor law, fostering a positive and productive workplace that aligns with our mission, and overseeing essential administrative functions to ensure the efficient operation of the company. The ideal candidate will be a proactive, well-organized, and detail-oriented individual with strong interpersonal and communication skills, capable of handling a diverse range of responsibilities within the Ethiopian business environment and contributing to our company’s goals of providing sustainable energy solutions.

Key Responsibilities:

Human Resources (approximately 60% of time)

• Manage the full recruitment cycle, including drafting job descriptions (in English and Amharic as needed), posting vacancies on local platforms and within professional networks relevant to the renewable energy sector, screening applications, coordinating interviews, conducting initial interviews, and managing the offer process in line with Ethiopian regulations.
• Conduct necessary background checks and ensure all pre-employment requirements are met according to Ethiopian law.
• Develop and deliver effective onboarding programs for new employees to ensure a smooth integration into the company culture and understanding of Ethiopian workplace norms, as well as our specific mission in the renewable energy sector.
• Maintain and update the applicant tracking system and recruitment records.
• Serve as the first point of contact for employee inquiries and concerns, providing timely and professional support, keeping in mind cultural sensitivities and local practices within the context of a growing social enterprise.
• Assist in the development and implementation of company policies and procedures, ensuring full compliance with the Ethiopian Labour Proclamation and aligning with our values of sustainability and community impact.
• Support the management of employee grievances and disciplinary procedures in a fair and consistent manner, adhering to Ethiopian legal requirements.
• Foster a positive and inclusive work environment, promoting employee engagement and well-being, considering the local cultural context and the unique challenges and rewards of working in the renewable energy sector in Ethiopia.
• Support the implementation of the company’s performance management process, including goal setting, performance reviews, and feedback mechanisms, adapted to the Ethiopian work culture and the specific goals of Green Scene Energy PLC.
• Provide guidance to managers and employees on performance-related matters.
• Identify training and development needs based on performance reviews and business objectives, considering locally available resources and training options relevant to the renewable energy industry.
• Coordinate and organize relevant training programs and workshops to enhance employee skills and knowledge, potentially utilizing local trainers and resources with expertise in the energy sector.
• Maintain training records and track employee development, especially in areas related to solar energy solutions and community engagement.
• Explore opportunities for employee growth and professional development within the Ethiopian context and the expanding renewable energy landscape.
• Assist with the administration of payroll and benefits, ensuring accuracy and compliance with Ethiopian tax and labor regulations.
• Maintain employee records related to compensation, benefits, and leave.
• Support the annual salary review process and benefits administration, considering local salary benchmarks and common benefits in Ethiopia, potentially with a focus on attracting talent to the renewable energy sector.
• Maintain and update employee handbooks, HR policies, and other relevant documentation, ensuring they are in line with the Ethiopian Labour Proclamation and other relevant laws, and reflect the specific operational context of Green Scene Energy PLC.
• Ensure compliance with all relevant Ethiopian employment legislation, including working hours, leave entitlements, and termination procedures.
• Manage employee absence records, including holidays, sick leave, and other types of leave as per Ethiopian law.
• Prepare HR reports and metrics as required, potentially including data related to employee engagement in our mission.
• Manage employee exits, including conducting exit interviews and processing leavers according to Ethiopian legal requirements, including severance pay if applicable.

Administration (approximately 40% of time):

• Oversee the day-to-day operations of the office, ensuring a clean, organized, and efficient work environment that supports our mission of providing sustainable energy solutions.
• Manage office supplies and equipment, ensuring adequate stock levels and arranging for maintenance or repairs when necessary, utilizing local vendors and considering the specific needs of a company operating in potentially remote areas.
• Liaise with external vendors, including IT support, cleaning services, and other suppliers within Ethiopia, potentially including those specializing in the renewable energy sector.
• Manage incoming and outgoing mail and deliveries, which may include equipment and materials related to our solar energy projects.
• Draft and prepare general correspondence, emails (in English and Amharic as needed), and other documents, potentially including reports for stakeholders on our impact.
• Manage company-wide communications and announcements as needed, considering the best channels for reaching all employees in Ethiopia, including those working in remote locations.
• Maintain and update internal communication channels, ensuring they effectively convey information about our projects and mission.
• Act as the point of contact for building management and address any facilities-related issues.
• Ensure the office is compliant with local health and safety regulations, potentially with a focus on the safe handling of solar energy equipment.
• Provide administrative support to the Operations Manager and the wider management team as required, including scheduling meetings, preparing agendas, and taking minutes, potentially related to project planning and implementation.
• Manage and organize company records and filing systems (both physical and electronic), considering local data management practices and the need to track project-related information.
• Assist with travel arrangements and expense reports, potentially including travel to remote project sites.
• Support the organization of company events and meetings, which may include community engagement activities related to our solar energy solutions.

Qualifications and Experience:

• Proven experience (minimum 5 years) in a similar HR and/or administrative role, preferably within an Ethiopian company, ideally with some exposure to the energy or social enterprise sectors.
• A solid understanding of Ethiopian Labour Law and HR best practices within the Ethiopian context.
• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines, especially in a dynamic environment.
• Strong attention to detail and a high level of accuracy.
• Excellent communication and interpersonal skills, with the ability1 to build rapport and maintain confidentiality, and sensitivity to cultural nuances within the communities we serve.
• Fluency in Amharic and English (written and spoken) is highly preferred, with additional local language skills being an asset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
• Experience with HR software and payroll systems used in Ethiopia is an advantage.
• A genuine interest in renewable energy and its impact on communities in Ethiopia is a plus.