Reference No: REC/073/20

Job title:           Senior Finance Officer

Location:          Head office

Reports to: Senior Finance Manager

Number of Posts: 1

About GOAL’

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and  opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

 ABOUT THE POSITON:

The Senior Finance Officer will have a functional supporting role to the field  and HO Finance Officer ,  Finance Assistants and LAFs in guiding, directing, capacitating and following up on their performance and delivery of the required out put together with the Programme Managers who have a direct supervisory responsibility to the above job holders.

Key responsibilities:

·  Preparation and or review of all documents needed for month end accounts preparation for the review of the Senior Finance Manager.

·  Prepare the monthly Budget Monitoring Tools (BMT) to budget holders.

·  Prepare monthly journals for accruals, payroll, adjustments/reversal, recharges, expat allowances, and head office and field office core cost and salary allocation journals for review by the Senior Finance Manager.

·  Participate in the annual and bi-annual physical inventory and process and make the consolidation for reporting.

· Prepare all documents required in the monthly supplementary schedule submission.

·  Participate in donor report preparation.

·  Participate in donor and programme budget preparation and preparation of detailed schedules to the budget.

·  Ensure that expenditures are in line with the donor budget, donor guidelines and GOAL procurement and financial guidelines.

·  Assist Senior Finance Manager in the preparation of the monthly funds request to Dublin HQ.

·  Ensure all coding and posting of transactions are accurate and complete, in line with approved project and budget lines.

·  Prepare or review government report as per government agreement.

· Ensure GOAL Ethiopia Financial/logistics/personnel procedures and policies are always adhered to  and if any deviations are found that they are promptly reported to the Senior Finance Manager.

· Ensure that after the month end, that information in relation to programme budgets is communicated to field accountants and in turn programme managers.

· Prepare information needed for finance presentations at all Addis grant management meetings in line with GOAL Ethiopia’s policies and procedures.

· Ensure that transactions are supported by adequate documentary evidence.

· Ensure cash counts for all Addis head office floats are carried out on a frequent (at least weekly) basis and properly reconciled to the SAGE accounting records. Any floats outstanding for more than a month should be reported to the Senior Finance Manager for further action.

·  Review payrolls to verify their accuracy, file the documents properly, and make sure that staff have proper allocation for donors as per donor budgets and fair, reasonable, and prudent allocation.

· Review all transactions prior to posting e.g., coding (nominal code and cost centers) and details of each transaction, and budgets: (including expatriate expenses, recharges, etc.) for final review by the Senior Finance Manager.

· Review floats, and determine their adequacy, and recommend for increase or decrease depending on the level of project activities.

· Update the allocation of both expatriate and local staff according to GOAL Ethiopia’s procedures, which should be accessible for timesheet purposes and other compulsory staff related expenses.

· Update donor by location for each grant on a monthly basis and communicate the same to all staff.

· Perform monthly review of field office accounting data in the excel cash sheets and make ready for import into the SAGE system.

· Import Journals into the SAGE system after doing the proper validation of records

· Perform updates to SAGE where required and ensure that all transactions carry through correctly to the DSR.

· Handle bank related issues such as completing any bank opening forms for the review of the Senior Finance Manager prior to submission to Dublin, preparing bank-opening letters to the government office and to the banks, and updating the tracking sheet for signatories and banking details.

· Checking of head office finance forms and ascertaining that PRFs include the necessary audit trail, which should be signed by both the Logistics department and the budget holder.

· Facilitate set-up of a new account, after verifying availability of budget for the account, and update finance forms and cashbooks accordingly.

· Ensure confidentiality of all GOAL Ethiopia financial data at all times, ensuring that no information is reported externally without sign off by either the Assistant Country Director (Systems) or the Country Director

· Participate in preparation of all documents needed for statutory, donor and other audits and furnish responses to all audit queries.

· Promptly draft responses to any questions arising on monthly accounts, donor reports or any other document for the review of the Senior Finance Manager.

· Import cash and bank information into SAGE as directed by the SFO.

· Capacitate, guide and supervise respective subordinates, ensuring that all tasks as described by respective job descriptions have been carried out in a timely manner and to ensure tasks are completed with skill and competence to ensure accuracy of accounting data.

· Carry out appraisals of all subordinates in an effective and timely manner in line with GOAL Ethiopia’s human resources manual.

· Ensure field office request for Fund wire transfers and inter-bank transfers are properly and timely transferred.

· Provide Administrative and operational support to the Head of Finance

· Undertake any other duties that may be requested by the Senior Finance Manager from time to time, to facilitate the smooth running of the Finance Department.

JOIN US

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have:

· BA in Accounting or related field with a minimum of 3-6 years of related work experience in an international NGO managing multi-million dollar budget programmes funded by USAID/OFDA, ECHO.  EHAF, Irish Aid, etc.

·  Very good application of SAGE system

·  High level of accuracy, attention to details

·  Very good knowledge and application of MS-Office, specially Excel.

·  English communication skill (written and spoken).

·  Knowledge of USAID/OFDA, ECHO, EHAF, Irish Aid, and UN grants/funds management.

·  Flexible and creative approach; keen to take initiative where appropriate.

·   Accountability & responsiveness within areas of responsibilities,

 Desirable qualities, skill and Competences

·  Knowledge and application of advanced excel.

·  Knowledge and application of other accounting software package, Peachtree, SUN, etc.

REMUNERATION and BENEFITS:

• GOAL will pay a competitive basic salary based on the salary grading with addition benefits.
• A chance to develop tangible experience.
• Being part of a team who continue to make a real difference to the lives of the most vulnerable people.

 COMMITMENTS:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other policy, rules and regulation of the organization.