Position Overview/Scope of role:

The position holder is responsible to help the project site make critical financial decisions by collecting, tracking, and correcting the its finances. They are responsible for financial audits, reconciling bank statements, and ensuring financial records are accurate throughout the project life cycle.

Top Roles and Responsibilities:

Payment related

• Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoice.
• Make sure the completeness of payment application document before submits to Senior accountant/Finance Manager at head office if not communicate timely for the requester for corrective action.
• Check that no supportive documentation or signature are missing before releasing any payment
• Prepare Cheque and Cheque payment vouchers and keeping the cash book up to date
• Ensure Payments are prepared for and from the right project and Budget
• Ensure withholding tax, income tax and other government obligation are deducted before any payments has been made
• Supervise the petty cash fund handled by the cashier/accounts clerk on a timely basis, this include daily count and reconciliation accuracy of petty cash request and replenishment form made before check is issued for replenishment.
• Collect Bank Advice’s and following bank correspondences as required
• Communicate supplier to collect cheque for ready payment
• Keep in a safe box those unused checks.

Payroll Related

• Assist in preparing monthly staff payroll
• Assist in collection and reviewing of Payroll data (time sheets, Employment Letter, Bank Account and any other updated information) and both for staffs and daily workers,
• Following the head office regarding staff salary deposit

Recording

• Makes coding of payment documents, cash receipts, payment invoices and other documents as per the chart of accounts/Cost Codes
• Keeping account books and systems up to date.
• Review accounts on regular basis to ensure the balances are complete and accurate;
• Check the Safe & Cashbook at the end of each day and ensure that the balance matches with the Cash Books
• Ensure the receipts for all payments are properly aligned and record the transaction accordingly
• Prepare accounts and receivables/payable schedule and reconcile with Ledger balance.
• Undertakes posting to subsidiary and general ledgers and reconciliation of subsidiary ledgers with general ledgers.
• Ensures the relevant information is recorded properly and regularly.
• Record petty cash payment voucher in the system and balance with ledger
• Maintains accurate financial records in the manual accounting ledgers and in the electronic accounting system  in alignment with head office finance

Advance and Petty Cash Fund Settlement Document Reviewing

• Carefully Review Advance Settlement Document Submitted by accountant clerks and other staffs
• Verifies bank deposits made by the  Accountant clerk /Cashier
• Prepare Advance Summary and communicate the Advance holder’s to cleared in time

Documentation and Filing Role

• Manage Supplier Transactions & documents
• Ensure that the documents are kept in a safe and locked cabinet;
• Properly structure the filing system assigning codes to file cabinets so that documents can be easily located and retrieved;
• Follow up of labeling box files in accordance with the file labeling system;
• Check document completeness as per the checklist and if missing/incomplete documents from the file.
• Properly File financial documents and letter in an orderly and systematic form;
• Ensure the confidentiality and security all financial and sensitive information.
• Ensures that up-to-date filing is maintained

Budgeting and reporting

• Responsible for preparing Monthly Financial Report for project site
• Assist and provide required information in preparing monthly cost report
• Responsible for preparation of project budgets and Planning
• Assists with preparation of financial Report.
• Verify the office petty cash fund and the monthly report.

Stock

• Maintain Stock Card and record the stocks issued and received in timely basis and prepare stock reconciliation against bin card Monthly.
• Conduct inventory count, quarterly, Semi-annually and annually basis and report for any findings
• Prepare and Pass the Necessary Adjustment Journal.

Compliance

• Familiarize self and understand Company’s and Government compliance issues
• Ensures adherence to Standards of Conduct, policy manual, and other corporate and applicable policies,
• Assists the stakeholders in the Implementation of the internal control system and financial procedures
• Prepare Purchase and Sales declaration report In Monthly basis,
• Prepare Income Tax, Withholding Tax and pension Payment and settle in local Government given time frame
• Prepares statutory monthly and annual tax return reports for local tax authorities, as applicable
• Ensure compliance with government and taxation laws.

General

• Resolves routine operating problems as they arise.
• Provide technical support to the Project Site finance Staff in financial management related issues.
• Responsible for other tasks as required by the direct supervisor or other staff after the above tasks are completed.
• Participates in regular Finance staff meetings and other Finance conferences, workshops and meetings as assigned.

Perform other duties as required!

About You

Qualification and Requirements:

• Bachelor of Arts Degree in Accounting & Finance or related field of study
• 5 years of related work experience out of which 1 year at international company is an added advantage
• Demonstrated experience working IN a construction firm specefically on ROAD Project is an asset
• The ideal candidate having international experience/or worked with international companies here in Ethiopia is an added advantage and will be given priority.
• Demonstrated knowledge and understanding of financial and accounting procedures especially relevant to the industry in Ethiopia
• Knowledge of local finance and accounting laws and regulations.
• Experience and working knowledge of using financial software is an advantage

Skills:

• Proficient user of Ms Office applications with advanced MS Excel and MS Word skills
• Excellent analytical and numerical skills
• Sharp time management skills
• Excellent interpersonal, oral and written communication skills
• Excellent organizing abilities
• Great attention to detail

Core Competencies

• Delivering at Pace
• Managing a quality service

Critical criteria to be successful in this role:

• Having Integrity, being trustworthy and honesty are key for the role.
• Willingness to stretch and grow.

• 1. Ensure you fulfill the minimum set requirement.
• 2. If you fulfill the above requirement, then you are expected to fill  and submit the form we attached below.
• https://forms.office.com/Pages/ResponsePage.aspx?id=fbibbAsHyk2HrMuCOdJR7l_tOeSslK1NsGRsQb8bHJdURUg0Q1JGN1VVNUs0MlNZSUFDRzFGVFk1My4u
• 3. All those that do not fulfill the above requirements will be rejected automatically.
• 4. Only shortlisted candidates will be contacted.