AQ Roses is a company that produces different kinds of flowers starting from 2006 based in Ziway, Oromia. The company had started its farming on 18 hectares based in the shores of Lake Denbel. Having maintained its qualities and quantities, currently AQ Roses flower farm has expanded its farming to 38 hectares instead of 18 hectares. Recently we have expanded our farm to Bishoftu as well.

Scope of the position

The position holder shall shoulder a pack of responsibilities that ranges from developing and implementing accounting policy and internal Control, Tax Filing and Declaration, Advance and settlement to a detail task on transaction and operation.

Roles and responsibilities

Below are the lists of basic activities to be performed. However, the list must not be taken as being exhaustive and related activities that are not listed in here might be incorporated

Accounting Policy and Internal Control:

• Develop, implement, and document accounting policies and procedures, internal controls
• Follows up the preparation for all payments, check payment documents and requests, and ensure their correctness before it’s provided for payment as per the company policy.
• Ensure that effective internal controls are in place and applicable federal, state and local regulatory laws and rules for financial and tax reporting.
• Ensures that the organization’s assets, notably cash, prepayment, and advance payments are adequately protected and settled; that the financial records of the organization have integrity and are well protected.
• Ensures that the organization’s assets, notably cash, prepayment and advance payments are adequately protected and settled; that the financial records of the organization have integrity and are well protected.
• Ensure that effective internal controls are in place and applicable federal, state, and local regulatory laws and rules for financial and tax reporting
• Ensure compliance with filing and documentation practices based on procedures.

Tax Filing and Declaration:

• Check tax calculations and approve for payment.
• Prepare monthly sales and purchase declaration reports for LTO.
• Compile income tax, pension fund, and union contribution summaries for monthly payment settlements.
• Reconcile tax accounts against declarations on a monthly basis.
• Prepare VAT refund summaries and reconciliations.
• Generate export summaries for ERCA six-month audits.

Advance and settlement:

• Assist with payroll administration and review and verify payroll expenses and records for accuracy.
• Record fuel coupon consumption, pre-paid insurance, pre-paid office rent, and medical advance settlements in the accounting system.
• Prepare loan deduction summaries for payroll with reconciled versions for individual ledgers.

Transaction and operation:

• Perform weekly and monthly bank reconciliations.
• Manage import cost preparations.
• Manage journal voucher (JV) recording and preparations
• Record all accruals, update fixed asset registers, and maintain cash receipt vouchers.
• Prepare and record journal vouchers (JV), and annual leave and severance payment cheques.
• Conduct monthly and quarterly inventory account reconciliations.
• Update Fixed Asset Register
• Record cash receipt vouchers (CRVs).
• Prepare annual ET AWB summary for ET incentive air ticket requests.
• Prepare and record Journal Vouchers (JVs) and file them properly.
• Record payment vouchers on the accounting system.
• Prepare annual leave and severance payment documents.
• Complete branch and Head Office transaction reconciliations and prepare documents.
• Record goods receiving notes (GRNs) on the accounting system.
• Ensure timely availability of daily accounting documents for data entry, including cheque payments, petty cash, payables, and receivables, with supporting documents for posting.
• Check all posted transactions against documents and account types.
• Verify the accuracy and validity of credit documents from suppliers.
• Post assigned transactions to the accounting system on a daily basis.
• Develop and maintain a production cost accounting system, documentation, and records accordingly.
• Ensure correct material consumption costs and product costs are maintained and updated in the system for accurate and timely management reports.
• Ensure timely collection of all import cost input documents and cost distribution sheets for all import items.
• Document and monitor contractual documents and incoming and outgoing letters.
• File documents for local purchase of materials and services (GRN, GRIV) together with cost sheets.
• Provide necessary data to the relevant authorities at the state/local government level based on their requirements.
• Participate in month-end and year-end closing processes and financial reporting.
• Engage in accounting projects and initiatives with other members of the accounting and finance team or with other departments.
• File import-related documents with payment references on a weekly basis.
• Maintain hard copy filing of journal vouchers (JVs).
• Prepare plant delivery notes.
• Prepare an export summary for voucher audit.
• Generate copies of documents for finance consumption.

Requirements

• BA or MBA in Accounting and Finance
• 5+ and 3+ years respectively in progressively responsible for senior roles, preferably in horticulture, business
• Strong interpersonal skills, ability to communicate and manage well at all levels of the organization and with staff.
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.