Responsibilities

• Receive and file incoming & outgoing letters, documents
• Compose and write out-going letters and email both in English and in Amharic.
• Supply and manage office equipment’s, machines or properties.
• Schedule meeting and manage the company’s meeting room
• Welcome/Receive visitors
• Communicate venders in the interest of the company
• Arrange meeting and take meeting minutes when requested
• Maintain schedules and calendars.
• Manage administrative department, maintain a safe and secure work environment,
• Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities.
• Maintain office efficiency, plan and implement office systems, layouts, and equipment procurement.
• Ensure rules and procedures in place regarding working hours, lunch, office closure and communications about security
• Monitor on-going activities and revise contracts
• Maintain stationary supplies and coordinating deliveries.
• When it needs document registration and verification, register and schedule an appointment with the document registration and verification authority online or in person.
• Responsible to buy the tender that the company is interested in participating
• Register all the bid information in the bid forms
• Assist the Account Manager on preparing bid, proforma invoice and solutions for client account.
• Assist the Account Manager for making sure and properly responding to each Bid or proforma invoice
• Assist the Account Manager by searching the Floated Bids on Magazine and online Tender and Purchase the selected Bids.
• Facilitate team and Material to Purchase the bid documents as soon as the bid was selected.
• Telephone operator, guest receiving…
• Agenda management: Air ticket booking, travels, meeting, arrange hotel, morning assembly…
• Supplier managements: photo, printing, furniture, mail & post…
• Office management: stationery, cleaning services, telephone, mobile phone…
• Office expense: water, electricity, logistic support for experts.
• Other task assignment

Job Requirements

• University Graduate
• At least Two Years working experience in related filed
• Good communication skill on Amharic and English.
• Good Skill on Amharic and English Typing.
• Good command on PC skills Incl. MS Word, Excel and Power point.
• Be flexible and eager to learn new things
• possessing good teamwork sprit subordinates and manage department