The European Union is a supranational continental political and economic union of 27 member states that are located primarily in Europe. The union has a total area of 4,233,255.3 km² and an estimated total population of about 447 million.

Responsibilities

• the tasks of the EU Presidency in Ethiopia host country;
• the representation of the European Union to Ethiopia;
• the follow-up of bilateral relations in the areas of political, economic, trade and external assistance cooperation (financial & technical);
• the follow-up of EU policies in other sectors;
• the follow-up of EU policies to identify opportunities for synergies and/or in-coherences between such policies and poverty reduction in line with policy coherence for development (Art 208 TFEU);
• promotes and defends the values and interests of the EU;
• coordinates the work of the Member States’ Embassies, particularly in the fields of EU competences, notably trade and external assistance;
• carries out CFSP (Common Foreign Security Policy) demarches as appropriate; reports to Headquarters on all matters of interest for EU policies;
• carries out press and public diplomacy activities in pursuit of the above;
• ensures the long-term programming of aid and the management of programmes and devolved projects within the framework of the current reform of External Aid Management;
• ensures implementation of the Communication on a stronger Partnership to deliver Market Access by means of market access teams;
• ensures the follow-up of EU policies in all sectors in particular the Communication on a stronger partnership to deliver Market Access by means of market access teams; provides any necessary support for visits by Members of the EEAS, Commission, Council and Parliament.

We offer

We offer a post of Secretary in the Administration Section of the EU Delegation to Ethiopia. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy the specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation.  Under this job function, the successful candidate’s duties and responsibilities shall include:

• Handle mission travels including ticketing, accommodation and programme of the Head of Administration and the ADMIN team
• Management of the agenda of the Head of Administration
• Welcoming and informing external visitors regarding the security regulations
• Prepare purchase orders, register contracts and valuable documents in ABAC (LCK) and in ARES
• Assist the Administrative Assistant in HR matters
• Drafting of correspondence and meeting minutes;
• Compiling and updating employees’ records in hard and soft copies
• Deal with travel agents and hotels regarding corporate rate agreements
• Ensure all relevant documentation for bid proposals are complete and accurate
• Manage the tender process for multiple proposals to stay on schedule and present them to the committee for review
• Coordinate and communicate proposal document delivery
• Ensure all technical, commercial and contractual correspondence with bidders are efficiently addressed
• In charge of the Delegation’s stock of promotional items
• Responsible for the settlement of the private telephone calls and ADSL bills from staff members
• Assist in the preparation of public events
• Serve as back-up for the procurement officer, the protocol officer, IT Support and HR officer
• Perform other duties assigned by HoA

Job Requirement

Minimum Requirements:

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under local law;
• Diploma  in a relevant field linked to the position;
• Minimum 5 years working experience in similar position;
• Excellent English language proficiency ;
• High level of computer literacy.

The following will be considered an asset:

• BA degree in Secretarial science or other relevant field
• Experience in the field with International and Diplomatic Missions;
• Knowledge of French language.
• Experience with diplomatic missions and international organizations.

Working hours/week: 37.5

Group III – with starting basic salary of 1,350 EUR/month (payable equivalent in Ethiopian Birr)

We offer a competitive position in an international environment. Benefits, such as transportation allowance, provident fund and medical insurance are offered to employees and their families under certain conditions

Place of Employment:  Delegation of the European Union to Ethiopia – Addis Ababa