FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the mentioned position:

Duration of Contract: One-year contract, Renewable (with 60 working days probation period)

POSITION SUMMARY:

The Regional Finance Coordinator plays a key role in ensuring effective and sound financial management is placed both at regional and project offices. Responsible to make sure that the highest standards of financial record keeping and reporting to be maintained as per FH Ethiopia and Donors requirements. Ensure proper internal control is maintained and compliance of internal policies and procedures, donor and applicable government rules and regulations. The Regional Finance Coordinator will report hierarchically to the Country office Finance manager – Accounting & Financial Management and a supervisory role over regional office finance staffs.

Principal Responsibilities

Key Result Area #1- Annual planning and Financial Management-cash and disbursement

• Ensures sound cash management is maintained both at project offices and regional office
• Compile monthly cash flow of regional and project offices and submit to country office
• Ensure the availability of cash for smooth project implementation both at regional and project offices
• Assists the project offices in budget preparations, budget reforecast, monthly cash flow requests, monthly budget variance explanations, etc.
• Review regional office and project offices payment documents based on DOA.

Key Result Area #2 – Financial reporting and analysis

• Ensures project offices transactions are properly coded and accounted for.
• Import project offices monthly financial data in MS Dynamics, after ensuring the transactions are backed up with adequate documentation, appropriate coding, arithmetic accuracy and etc.
• Reconcile cash balance with the system generated balance.
• Follow up and reverse (amortize) pre-payments monthly.
• Reviews project offices financial documents and reports for any Irregularities, Analyze monthly balance sheet accounts for subsequent follow up and clearing (staff, payable and receivable accounts).
• Coordinate regional and projects monthly closing activities in accordance with FH standards and FHE reporting calendar.
• Partake in year end closing activities and ensure the implementation of year end procedures both at project offices and regional office in a timely manner.

Key Result Area #3 – Internal Control, compliance, and Audit Support

• Participate in facilitating internal and statutory external audits, liaise with the Country office and other stakeholders in the planning and coordination of audits.
• Address audit findings and recommendations in coordination with Addis Finance, follow through action plan commitments and share all relevant working documents to the country office finance manager.
• Ensure that adequate internal controls are in place, closely monitor all financial activities and keep the Country Office Finance Manager advised of all situations which have the potential for a negative impact on internal controls or financial performance of the regional offices and Projects under his/her supervision.
• Ensure the adherence of internal financial policies and procedures, accounting standards, different donor rules and regulations and applicable government policies at the project offices and regional office
• Review and strengthen the financial control system which has zero tolerance to fraud and effective management of fiduciary risk, ensuring that there is transparency and an audit trail along the financial flows.
• Monitoring and reporting of all regional office financial management issues to FHE country office.

Key Result Area #4 – Leadership and Staff Management

• Support subordinates to set goals, provide guidance or direction in execution, periodically evaluate the performance based on the indicators and give timely feedback
• Coaching and mentoring to ensure that staff is motivated, help them to develop and enhance their skills, has good relations with colleagues and are held accountable.
• Identify capacity development needs for staff under supervision, plan and seek the necessary and affordable programs to enhance staff technical capacity
• Closely work with project finance and admin officers, conduct monitoring visit aiming on job training and organize staff capacity building training.

Requirements

Job Level Specifications

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Is interested in the growth and well-being of the staff and Strong people-management and leadership skills
• Proven ability to manage, motivate and mentor staff and create a positive team environment and has team building skills
• Demonstrated ability in analyzing financial data, projections, expenditures, and accruals.
• Proficiency in MS Dynamics, MS-Word and MS-Excel and other applications
• Ability to work effectively under pressure

Education and Experience

• BA degree in Accounting and Finance, business administration and related field from a recognized and certified institution or university.
• A minimum of 6 years’ experience in a similar or senior finance position with an International NGO.

Distinguishing Competencies

• Practical experience in using a wide range of accounting software including MS Dynamics, MS-Word and MS-Excel and other applications.
• Experience with financial analysis and reporting and able to perform financial analysis from complex data.
• Proven expertise with different donors such as USAID/UN/WFP/Private donors’ rules and regulation on Procurement and Financial Management
• Must have a proven knowledge of Generally Accepted Accounting Principles, IPSAS and a practical knowledge of financial systems and internal controls.

Supervisory Responsibility : The position supervises finance staffs in the regional office and has a functional relation with Project Finance and Admin Officers

Language : Proficiency in both spoken and written English.