The Receptionist is responsible to assist the management team in all administrative tasks, coordinates schedules meetings. Manage stationery requests of head office employees and support administrative activities.

Key Functions

·      Ensure an attractive, pleasant and neat reception area that is maintained at all times.

·      Greet clients and visitors with a positive, helpful attitude

·      Assist clients in finding their way around the office

·      Update calendars and schedule meetings/appointments of the management team.

·      Ensure that people taking the reception files are properly identified and that all borrowed documents are files.

·      Maintain safe and clean reception area.

·      Regularly update and maintain internal and external contact sheet.

·      Arrange flight bookings and hotel reservation/accommodation for staff and gusts.

·      Organize workshops and retreats.

·      Answer, screen and forward incoming phone calls while providing basic information when needed.

·      Follow up the stationery requests on time and provide stationery materials to staff.

·      Ensure printing paper and cartridge is ready for internal users

·      Write official letters when requested.

·      Follow up outsourced employees contract expiry dates supervise cleaners when needed.

·      Perform other relevant duties as requested.