The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery, and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Position Overview:

Supply Chain Assistance is a key position to the success and delivery of quality programs. IRC defines Supply Chain as those systems and support functions necessary to implement programs effectively, inclusive of procurement, logistics, inventory management, property, and asset management as well as vehicle and fleet management.

Major key Responsibilities:

Proper Receipt and Inventories

The Supply Chain Assistance is responsible for supply chain warehouse day-to-day activities including receiving and dispatching.

Reporting to the Supply Chain Warehouse Officer/Manager, the Supply Chain Assistant-Warehouse is responsible for the efficient coordination and management of warehouse functions for the IRC Adama IRC country hub warehouse. The supply chain Assistant-Warehouse must be able to properly keep program supplies, assets and equipment whilst ensuring best practices and maintaining proper recording and documentation.

• Ensuring the accuracy of materials is accurately inspected and received in reconciliation with the specifications originally stated on the PR/purchase request are in line with Purchase Orders and Delivery Notes.
• Assist to receive and dispatch items with proper records in accordance with IRC Warehouse operations policy and procedure,
• Materials are carefully counted during loaded and unloaded time.
• Assist the office during periodical inventories.
• Coordinate all loading and unloading activities being undertaken on timely basis,
• Monitor shortfall or excess inventory balance at the end of each stack and provides report to the Warehouse Officer.
• Delivery note is done and submitted to procurement staff with in one day after the material inspection completed and all the vital document and the required quantity is fulfilled.
• Inform the respective staff up on arrival of their respective goods.
• Proper Record keeping and updating.
  All daily received goods are registered into prolog data, stock card, warehouse registration book and bin card generated or updated immediately (with in one day)
• Materials returned from program are inspected, received, and entered in to record.
• Use warehouse Register to record the daily activities of the Warehouse.
• Ensure that all warehouse recording documents are properly filed.
• Ensure that warehouse inventory soft files are properly updated and saved.
• The Warehouse activity book (warehouse register book) recording all outgoing and incoming receipts of materials on daily bases and full information’s are recorded on it (delivery, waybill, store release, date, description, vehicle plate number etc.).
• All Warehouse materials document are maintained accurately according to IRC filing protocol.

Proper Management of the Warehouse

• Ensures that items in warehouse are classified and stored by Field Office and Programs,
• Ensures that bin cards are separately attached to each item in the warehouse,
• Ensures that bin cards are updated on time.
• Ensure the materials (asset in warehouse and warehouse inventory) are accurately shelved, shelf life is well trucked and all items in the WH are also very neat.

Reporting :  Assist in preparation of regular reporting needs of the Warehouse including, weekly and monthly reports.

Additional Duty

• Assist in keeping the Store clan and tidy.
• Ensuring the warehouse compound doors, windows, fences are safe and secure to the warehouse management system, insure and give any update to supply chain manager.
• Perform any other supply chain related function assigned by immediate supervisor or supply Chain Coordinator.

Qualifications

Educational Requirements:

• Diploma in supply Chain management, Management, Economics, business administration or related fields, 2 years’ experience Diploma & 0-year experience for Degree.

Requirements:

• Very good knowledge and experience in Microsoft Word and Excel software application
• Must have good command of both spoken and written English and Amharic.
• NGO Experience is a plus.
• Able to work optimally in a highly matrixed structure.
• Proficiency in English and Local language is required.
• Curiosity, a desire to continually learn and develop and a sense of humor is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.