Reports to: Head Office – Finance Department (Finance Manager)

About the Company and Job Summary

Omotic General Trading PLC is a diversified private company operating in hospitality, agriculture, logistics, and beverage storage across Southern Ethiopia. The company manages multiple properties including farms, storage facilities, branch offices, and staff accommodations. To strengthen property management and operational efficiency in the Southern region, the company seeks to recruit a competent and experienced Property Administrator based in Arba Minch.

The Property Administrator will be responsible for the effective administration, maintenance, utilization, and compliance of all Omotic General Trading PLC properties in Southern Ethiopia. These include the Arba Minch branch office, farms, beer storage facilities, and other company-owned or leased properties in the region.

The position requires close coordination with the Head Office to ensure properties are managed in line with company policies, budgets, and operational standards.

Key Duties and Responsibilities

Property Administration & Operations

• Administer and oversee daily operations of company properties in Southern Ethiopia, including offices, farms, storage facilities, and residential units.
• Ensure proper use, safety, cleanliness, and functionality of all properties.
• Maintain updated records of all properties, assets, leases, utilities, and occupancy status.
• Coordinate property-related logistics to support farm operations and beer storage activities.

Maintenance & Asset Management

• Plan, coordinate, and monitor routine and preventive maintenance of buildings, utilities, equipment, and infrastructure.
• Liaise with contractors, service providers, and local authorities for repairs, renovations, and compliance matters.
• Conduct regular site inspections and prepare condition and maintenance reports.
• Ensure assets are properly tagged, recorded, and safeguarded against loss or damage.

Compliance & Risk Management

• Ensure all properties comply with local regulations, safety standards, and company policies.
• Monitor fire safety, security arrangements, and occupational health requirements.
• Report risks, incidents, or damages promptly to Head Office and recommend corrective actions.

Financial & Administrative Coordination

• Support budget preparation for property-related expenses and monitor expenditures.
• Verify and manage utility bills, rent payments, service contracts, and minor procurements within approved limits.
• Prepare regular property administration and maintenance reports for Head Office.
• Maintain and report simple KPIs (maintenance turnaround time, utilities uptime, inspection/compliance checklist completion).

Coordination & Communication

• Act as the focal person between the Arba Minch branch and Head Office on all property-related matters.
• Work closely with operations, finance, HR, and logistics teams to support business continuity.
• Coordinate with local government offices, community representatives, and service providers as required.

Required Qualifications and Experience

Education

• Bachelor’s Degree or Diploma in Property Management, Business Administration, Facilities Management, Engineering, Management, or a related field.

Experience

• Minimum of 3–5 years relevant experience in property administration, facilities management, or general administration.
• Experience managing multiple sites (farms, warehouses, offices, or hospitality facilities) is a strong advantage.
• Prior experience working with head-office–branch coordination is highly desirable.

Required Skills and Competencies

• Strong organizational and coordination skills
• Practical knowledge of building maintenance and facilities management
• Good financial and reporting skills
• Ability to work independently with minimal supervision
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office applications
• Ability to work under pressure and manage multiple properties simultaneously

Language Requirements

• Fluency in English and Amharic is required
• Knowledge of local languages in Southern Ethiopia is an advantage