The main purpose of the Position

Is responsible for the implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International, Regional, etc).

1. Accountabilities

• Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions
• In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and to facilitate budget following-up.
• Ensure hiring, carry out amendments and contract termination formalities for employees at the project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights, and preparing all mandatory tax declarations, in order to ensure legal compliance..
• Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities..
• Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.
• Under supervision of the HR Coordinator, ensure indexation process of national staff salary grids in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites.
• Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.
• Plan and supervise, in close coordination with the HRCo, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and MSF commitment.
• In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and MSF.
• In close collaboration with the Project Coordinator and HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.
• Ensures all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted.
• Is responsible for all movements and/or accommodation of staff in the Project.
• Ensures all HR reporting of the Project.

2. MSF Section/Context-Specific Accountabilities

• Collaborate closely with all departments to be aware of their HR needs;
• Actively participate in project coordination meetings and present HR issues;
•  Prepare weekly and monthly reports of project HR activities;
•  Actively develop and adapt the HR strategy together with all department heads and the Project Coordinator according to the project needs;
•  Participate in strategic discussions on MSF strategies of the Afar project;
•  Conduct and follow-up staff feedback and feedforward process;
•  Maintain effective and clear employee personnel file;
•  Implement learning and development systems and opportunities in close collaboration with the LnD manager and Specialist;
•  Follow-up training offers and other induction sessions to staff;
• Back up of Project Finance Manager in case of holidays, Gap filling related to daily tasks;