Our company KIBISH CONSTRUCTION is a progressing first class General Contractor (GC-1) chartered in Ethiopia to provide services in civil work projects, mainly road construction and maintenance, building construction, infrastructure, airfield construction, electromechanical works etc. We would like to invite competent applicants who can fulfill the below listed qualifications to apply for the following positions.

 JOB SUMMARY:

The purpose of the Project Finance Head position is to coordinate, administer, control, monitor, and periodically summarize the extent of financial operations and performance of the project.

 RESPONSIBILITIES AND TASKS: 

 Job Responsibility #1 Financial Management:  35%

• Prepares and supervises the preparation of financial analysis and procedures
• Ensures that books of accounts are maintained checks, receipts, vouchers, and other financial documents are kept properly and that they are safeguarded against misuse;
• Supervises/prepares the project payroll, including taxation, withholdings, PF, and accrued benefits;
• Follow up that taxes, insurance payments and collection are handled on time;
• Prepares monthly “Request for Cash Transfer” and ensure the replenishment of petty cash on a timely basis;
• Ensures that all cash collected is deposited daily in the bank
• Review petty cash payments and ensure timely replenishment
• Develops mechanisms to ensure that operations of KIBISH are implemented cost- effectively
• Ensures project compliance with KIBISH’s accounting policy as per KIBISH’S PROJECT Finance and Administration policy and procedures manual as well as policy and procedure as established by KIBISH-HO;
• Coordinates all other financial information to be submitted to KIBISH-HO, including the follow-up of outstanding items in the project;
• Ensures compliance to government, and other contractual/requirements/standard provisions.
• Assists the Project Manager in the preparation of annual operating budget and project proposals;
• Make sure to follow the procedures of the procurement Manual.

 Job Responsibility #2:  Reconciliation and Reporting: 25%

• Analyzes records of current and past operations to determine trends;
• Verifies and reconciles Bank Statement with projects book balances on a regular basis to ensure proper cash monitoring;
• Prepares and submits quarterly budget Vs expenditure report to Project Managers and Government Offices for monitoring and follow up;
• Follow up/monitors and reconciles subsidiary ledgers for advances like travel, project and vendor;
• Ensures that required financial information is made available to internal and external auditors;

Job Responsibility #3:  Data Entry 15%  

• Enters all financial data into Peachtree Soft accounting system for the following transactions;
• Data entry after a detailed review of financial documents of payments
• Data entry after a detailed review of financial documents of collections
• Data entry after a detailed review of financial documents of adjustments
• Generates coding slips for all data entries and attaches them to each of the respective documents.

Job Responsibility # 4:  Filling /Maintain Proper Documentation  5%

• Ensure proper documentation for all financial transactions.
• Ensure all financial documents are labeled, stamped with “PAID” marks, and make sure all transactions have coding clip;
• Arrange all financial documents for internal as well as external auditors up on request;

 Job Responsibility #5: Training and Support   5%  

• Assists the Project Managers in the preparation of operating budget and project proposals;
• Identifies financial management training needs of Field Office staff and give appropriate training.

 Job Responsibility #6: Staff Management  5%

• Supervises and supports the Project Finance Department staff
• Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals.

 Job Responsibility #6: Learning   5%

• Keeps up to date with developments in the sector, including best practice examples in-country and internationally, and ensure ongoing personal development and learning;
• Participates in the documentation and dissemination of lessons learned.

 Job Responsibility #7 Others:   5%        

• Perform other duties as assigned

Workplace:

Head Office/Addis Ababa/

EDUCATION

• Required:

  • BA degree in Accounting.

• Desired:

  • Training on Computerized Accounting, IFRS

EXPERIENCE

• Required:

  • 5 years of relevant experience.

• Desired:

  • Experience in the NGO sector.

 TECHNICAL SKILLS

• Required:

  • Proficiency in computer (Word, Excel & Access);
  • Good knowledge of written and spoken English;
  • Managerial and supervisory skill;
  • Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, conceptual understanding of the participatory approach, and sustainable development.

•  Desired:

  • Skill in the use of Peachtree software.