The Ethiopian Red Cross Society (ERCS) is a humanitarian organization providing services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services.

Purpose of the Job

To contribute to the efficient, effective and sustainable implementation of ERCS/SRC projects as well as multilateral projects with Movement and other partners, in accordance with required quality standards, in order to address beneficiary needs. In collaboration with the ERCS / SRC Project officer, the Project Coordinator will ensure the successful implementation and coordination of the ERCS/ SRC projects.

The role includes supporting the SRC delegation in the overall management of the assigned project(s), coordinate with ERCS headquarters (HQ) and branches, build the project team’s capacities, supervise, monitor the branch staff in the project locations. Duty station is the SRC office at ERCS HQ office in Addis, with frequent visits to the project remote locations, which include overnight stays.

Major Duties and Responsibilities

Project Management

• Ensure that the assigned projects are being implemented in line with signed project documents, budget, log frame, and operational plan
• Strongly contribute to the capacity building of the branch staff to achieve better results through the implementation of project activities together
• Ensure that the projects are implemented in accordance with the SRC, ERCS, other Red Cross partners (if any) and donor policies and guidelines
• Undertake regular support and monitoring visits to project sites and participate in project events when required
• Ensure that governance structures, such as project steering committees, are operational and mobilised in line with project documents
• Develop, in collaboration with the project team, the annual operational plan
• Leading the projects review and propose adjustments to ERCS and SRC
• Strongly contribute and monitor specific activities such like: CTP/ Cash distribution, PDM, WASH and health activities, etc.
• Conduct project surveys and evaluations in collaboration with the ERCS PMER and other key departments
• Ensure best practices and lesson learnt are documented
• Suggest new ideas for projects and interventions
• Participate in field assessments for the development of new projects and actions
• Contribute to the development of new project proposals

Support to Administrative, Financial, Procurement and Logistical Supervision

• Monitor project’s financial management in coordination with ERCS/ SRC Senior Finance and Administration Officer and ERCS project accountant
• Ensure that project cash and fund requests are submitted within deadlines and qualitative documents
• Ensure that qualitative financial reports are submitted within deadlines to ERCS and SRC
• Follow up on issues raised by SRC/ERCS teams related to project expenditure
• Supervise the storage of all project assets, including their input in project inventory, in accordance with procedures and tools
• Ensure that procurements comply with financial procedure and policies and in collaboration with ERCS procurement department
• Ensure the completion and archiving of project donation certificates.

Reporting

• Ensure high quality and timely completion of monthly, quarterly and annual progress reports as per prescribed templates and timetable
• Provide report translation when required
• Ensure the maintenance of an up-to-date library of project documents, project case studies, articles and photographs
• Participate to ERCS review meeting, when required.

Coordination and representation

• Act as the Project Coordinator in close collaboration with the ERCS DM department and SRC Country Coordinator
• Coordinate with stakeholders in the project areas and encourage the respective ERCS branches to collaborate and coordinate with other actors on zonal level.
• Maintain a strong, collaborative relationship between ERCS and SRC, ensuring regular coordination and communication.
• Work Unit :- Swiss Red Cross (SRC)Country Coordination Office,(Addis Ababa, Ethiopia)

Reports to:– SRC coordination office and ERCS, DM department

Terms of employment: – Contract for one year

Salary:- Negotiable

Requirements

Academic Qualification and Professional Experience

• Master’s / BA degree in social science or in project management or related field of studies.
• 8/10 years of relevant work experience in second degree and first degree respectively in relevant areas.
• Professional experience working in the International Humanitarian & Development organization managing projects funded through international donor agencies.
• Certificate or training and experience working on Wash in School and health project is key.

Competencies and Skills

• Technical expertise in the social (e.g. migration), DRM, WASH and Health field.
• Strong knowledge and experience in project cycle management.
• Good IT skills in particular in Microsoft Office Application (i.e. Word, Excel, Outlook, Power Point) etc.
• Be able to adapt to the situation, and able to work under highly stressful conditions.
• Willing to travel regularly to very remote areas of Ethiopia for work purpose.
• Showing full responsibility for tasks assigned, presenting a motivated and persevering personality with a good spirit of cooperation, proving good analytical skills.
• Good planning, management and coordination skills, respecting deadlines and proving an ability to organise a workload comprised of varying and changing tasks and responsibilities.
• Demonstrated capacity in supervising/training others to develop project management skills.
• Experience working in multicultural and multi-national team.
• Taking responsibility, motivated and persevering personality, spirit of cooperation, good analytical skills,
• Knowledge of the Red Cross’ fundamental principles and the Red Cross
• Movements is an added advantage.

Languages

• Good communication skills (fluency in both written and spoken communication) in Amharic and English.
• Knowledge of other Ethiopian languages (relevant for Oromia, SNNPR) is an asset.