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6 Jan 2023

Project Coordinator at Islamic Relief

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Job Description


Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas and an additional operational office in Addis Ababa.

Vacancy Announcement: IR/INT/EXT/VN/003.23

Responsibilities Overview:

The Project Coordinator is responsible for coordinating, consolidating, and ensuring smooth implementation of program and operations’ activities and adherence to logistic, human resource, administration and security procedures. At the zonal /woreda level, the Project Coordinator represents Islamic Relief(IR) to relevant stakeholders. He/she develops and implements the district strategy integrating FSL, Nutrition and WASH programs in collaboration with the respective sector officers and technical staffs .

Key Responsibilities

1. Coordination and Management

  • Depending on the context and mission needs, the Project Coordinator develops and implements the district strategy integrating FSL, Nutrition and WASH programs in collaboration with the respective sector officers and technical and supporting staffs at field level.
  • Lead the daily work of the development and emergency response teams, draft weekly work plans, set short term objectives and ensure staff performance
  • Provides general support, guidance, and serves as focal point during program planning, project implementation, grant writing, and reporting.
  • Oversees opening, closing and/or regular running of filed base including management of all or part of support staff, program support activities and administration of the base as well as coordination with program staff at the field base.
  • Ensures that IR procedures and donor regulations applicable to projects implemented in the region or zone or woreda with regards to program, logistics, security, HR, and administration are closely followed.
  • Establish and continuously updates baseline data and information where priority needs are well analyzed to improve programme design and provide bench marks,
  • Participating or contributing for initiating of different concept notes for project design
  • Update on current development/humanitarian situation and conducting need assessment
  • Ensure programs or projects are planned and designed with clear management structure, implementation, monitoring plan, phase out and sustainability strategies whereby resources are adequately allocated to deliver commitments as planned,
  • Prepare detail project implementation plan( i.e annual, quarterly and other forms of plans) and ensure these plans are implemented as per stipulated time, quantity and expected quality
  • Ensure project activities are implemented in line with IR missions and values, and all policies and procedure are maintained and followed in all functional steps
  • Ensure that all projects are delivered on time; within scope and within the budget limit,
  • Review and write monthly, quarterly, annual, area reports of any form and forward to the country office or any other parties including government reports
  • Measure project performance using appropriate systems, tools and techniques, create and maintain comprehensive project documentation work closely with zonal and woreda government officials to create conducive working environment, free information flow, regulatory support, and greater stakeholder participation.
  • Attend coordination or task force meetings as deemed necessary and report outputs.
  • Ensure that field implementation is based on verifiable needs and observe the highest standards in line with the principles of neutrality and impartiality
  • Ensure that programs/projects are implemented, monitored and evaluated and effectively handed over to the relevant government sectors and respective communities as their performance are finalized
  • With the support from Seniror Safeguarding and Protecting Officer, ensuring that staff, volunteers and new recruits are inducted and trained regularly on all aspects of safeguarding and protection

2. Representation

  • Represents the organization at the Zonal level including general meetings with humanitarian or development actors, local authorities as well as sector program meetings when requested by the Country level FSL, Nutrition and WASH programs Coordinators or program manager
  • Represents, manages the visit of donor’s representatives / country office visitors / other stakeholders whenever requested.

3. Logistics

  • Overseeing the logistics on the field level ensuring the proper set up / running of base premises (office / guest house), the functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage, the organization, planning, and maintenance of the fleet and equipment, and the functioning of the means of communication appropriate for the respective implementation area

4. Administration/Human Resources/Finanaical Mnagement

  • The Project Coordinator is responsible for overseeing the management of finances and administration on the field level.
  • The Project Coordinator ensures the proper management of finances on the bases including planning, authorization of expenses, and reporting.
  • Ensures the management of Human Resources in accordance with the IR guidelines and the legal requirements in the country.
  • Lead and motivate program, finance and admin personnel under his/her supervision
  • Identify knowledge, skill and attitude gaps/ training needs for program area office personnel and prepare career development plans and implement feasible opportunities.
  • Prepares program budget requirements and submit fund transfer request to country as per schedule, follow up that fund is transferred and used in procedural and timely manner for the intended purpose;
  • Make sure that financial resources are managed and utilized in accordance with the pertinent IR and donor regulations
  • Regularly send financial utilization reports as per set policy and procedures of IR and donors
  • Perform other functions as requested by the country program manager or Program Coordinators

5. Security

  • Project Coordinator is responsible for the field security management and ensures the security of staff, premises, materials and assets.
  • The Project Coordinator monitors the political, economic, and social environment in the area, assesses and analyses the risks, monitors and reports the security situation and develops security procedures relevant to the context.

Job Requirements

Formal Education/Qualification

  • Master’s/Bachelor degree in rural development/agriculture, sociology, management, or any other relevant field including Public health.

Work Experience

  • At least 4/8 years work experiences in the humanitarian sector with development and emergency settings.

Required Skills/Competencies

  • Substantial knowledge regarding the program management on field level especially FSL, Nutrition and WASH programs.
  • Good understanding of financial and HR procedures required.
  • Excellent communication and representative skills (written, oral, cross-cultural)
  • Ability to multitask and deal with stressful situations.
  • A proven track record on project management on one of the following topic (FSL, Nutrition,WASH ) or a proven track record of support management of humanitarian-development project (Admin, Log, HR).
  • Strong management skills and leadership, pro-activity
  • Strong communication, networking ,representation and and an ability to work with a multi sectorial team
  • Good team worker, facilitator and mediator
  • Fluency in written and spoken English.
  • Fluency in written and spoken Afaan Oromo language is manadatory.
  • Excellent command of office software, such as word processors, spreadsheets, databases.
  • Enthusiasm to work with the local communities.
  • Experience in working with government counterparts and other partners at woreda/regional level
  • Working knowledge of computers particularly Excel, Word and databases
  • Previous relevant experience in INGO sector is an asset




Method of Application

Submit your CV, copies of relevant documents and Application to  [email protected]
Use the title of the position as the subject of the email

Closing Date : 13 January. 2023





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