OVID Construction Plc, established in in 2013, is a Design and Build (DB) company with G -1 building construction license. It is legally registered and operates in Ethiopia, Djibouti and Kenya having over 7,000 permanent and temporary employees including highly experienced staff from different areas of specialization. The founder has brought in vast industrial experience and knowledge and values a cost effective yet efficient approach to construction.

Detail duties and responsibilities

General Service duties

• Plan, organize, lead and control company’s general service activities
• Plan and manage facility services such as building maintenance, reception, security, cleaning, canteen, waste disposal and parking
• Lead the supervision of employee transport services and gatekeeper services
• Guarantee the necessary relevant support to employees and visitors for general services aspects
• Follow the company vehicles status such as ensuring their timely insurance renewal ; annual inspection and registration, regular repairs and general maintenance
• Assures the proper insurance coverage for plant asset and offices.
• Supervises the Cleanness of the offices, meeting rooms and others.
• Monitors the security services in line with the agreement
• Keeps security records and report to Human Resource and GS Manager
• Monitors the plantation of grasses, watering and up keeping plants ,flowers
• Assures the continuous provision of water and power supply to the center.
• Collects and Effect electric and telephone bills.
• Controls and supervise vehicle management activities.
• Provide prompt response to requests and issues from facility occupants
• Prepares weekly, monthly and annual reports
• Supervise maintenance and repair of facilities and equipment
• Oversee facility refurbishment and renovations
• Oversee fleet management activities
• Respond to facility and equipment alarms and system failures
• Ensure efficient utilization of general service staff
• Calculate and compare costs for goods and services to maximize cost-effectiveness
• Implement best practice processes to increase efficiency
• Supervising drivers and other non-clerical staffs

Human Resource Tasks

• Establish project HR administration systems, processes and procedures and coordinate and monitor their implementation
• Coordinate preparation of terms of reference, job descriptions, employment advertisements for recruitment of project personnel, facilitate orientation and follow up support for new staff and
• Facilitate and coordinate recruitment process, contract administration of project staff and individual consultants’, payroll, employee benefits
• Coordinate preparation of terms of reference, job descriptions, employment advertisements for recruitment of project personnel, facilitate orientation and follow up support for new staff
• Coordinate the designing of staff performance evaluation and ensure it is maintained periodically
• Supervise and coordinate project payroll administration and follow up to ensure staff and contract employees are paid in due manner and on scheduled dates
• Supervise and coordinate systems to ensure that income tax is deducted and/or withheld and remitted to Government Authority as per the Ethiopian labour/tax regulations
• Manage all aspects of the project’s OT administration, HR system, personnel files, employment contracts, medical, tax, pension, severance, leave records and reconciliation of leave taken within policy guidelines, employee and casual work timesheets are submitted on timely basis
• Ensure that organization’s HR rules and regulations are in compliance with local/national labor law

Requirements

• BA Degree or Diploma in Public Administration or Business Management or Accounting or Social Science or relate field with minimum of 5 years of experience in related position
• Basic computer application, interpersonal, analytical, documentation and Reporting skill