Key Roles and Responsibilities of the Position:

Overall Programme Management and Coordination

• Identify needs, proactively engage in designing and operationalize all emergency response programs as per International Humanitarian Principles.
• Organize project planning and monitoring meetings with key staff, partners and stakeholders mainly at field and sub-office level
• Direct all sub office managers/coordinators and ensure programme implementation.
• Provide all management and operational support for all technical team
• Coordinate with Finance, Supply Chain and HR to get support required for project implementation.
• Update project outline with any significant operational changes in context and share to Programme Area Manger and country office ERT.
• Ensuring PIE presence different levels of coordination, adhering PIE management policy and facilitating all donor missions.

Response Management and Implementation

• Work closely with the relevant technical specialist, coordinators and project manager(s) to ensure that the implementation of relevant activities are planned and implemented in a phased and prioritised manner in full consultation and co-ordination with all relevant agencies both governmental and nongovernmental organizations.
• Provide operational guidance and direction to staff for effective planning, implementation and monitoring of agreed child protection plans including the psychosocial recovery (care) and assistance (legal and social) to vulnerable children and their families.
• Make frequent field visits to all sub offices and field offices to monitor implementation of activities, identify opportunities and constraints and making any operational adjustments as needed
• Design and develop appropriate surveillance, monitoring and evaluation systems for programme operation and cluster coordination.
• Ensure that the different sectoral and sub-sectoral activities are implemented in a coordinated and integrated manner with relevant stakeholders and counterparts.
• Support PAM in keeping optimal safety and security management procedures, work as a focal person for safety and security for field-based staff and continually monitor operational area security situation.

Information, Communication and Coordination

• Provide regular updates to PAM and ERT team in progress programme operation, needs assessment for new priorities and interventions, constraints verbally and in writing on an agreed frequency.
• Represent PIE to governmental and non-governmental platforms as needed and agreed with the technical specialist and PAM.
• Ensure establishment and maintenance of strong working relationships with local communities, community-based organisations and other local authorities as appropriate.
• Provide information about humanitarian needs assessments, response plans, implementation and strategies, project plans, progress reports, budget and other significant developments.
• Ensure effective communication and information sharing about project impacts and best practices from the response for demonstration and influencing purpose at the community and regional level

Financial Management

• Ensure timely implementation of grants and budgets.
• Ensure that creation of POs and closing of grants in SAP is done correctly in a timely manner.
• Ensure that all project expenditures are on time and according to the budget and provide guidance to any budget reforecasting and reallocation exercises that are required.

People Management, Mentorship and Development

• Lead emergency response team based at program area level and be responsible for the quality and effectiveness of Plan’s emergency response implementation, coordinating and managing emergency activities.
• Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against children and other persons on the grounds of race, colour, sex or creed
• Ensure all personnel under him/her to understand and carry out their duties in accordance with humanitarian principles, core values, Code of Conduct and the SPHERE standards.
• Incorporate staff development strategies and Performance Management Systems into team building processes
• Manage the performance of direct reporting staff through effective use of Plan’s HRIS Performance Management System
• Identify training needs and work with HR department to develop and implement relevant training plans.
• Communicate effectively on usage, procedures and relevant communications protocols to all emergency response team.
• Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against children and other persons on the grounds of race, colour, sex or creed.

Overall Safety, Security of Staff and Assets

• Assist as a member of security review team for Staff Safety and Security
• Ensure Reporting of security incidents and other security information about field offices and teams in the field offices
• In case of emergency, make safety and security related decision at the PA level and provide information to PAM and Security manager
• Participates in risk assessments, applies actions to their work activities and reports risks using the correct procedure.
• Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion
• Understand and put into practice the responsibilities under Safeguarding policies and Plan International’s Code of Conduct.
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Dealing with Problems:

• People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with disaster affected communities in a sensitive and participatory manner.
• Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan. This includes effective negotiation and representation skills.
• Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan’s core values and humanitarian principles.
• Resilience/Adaptability and Flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
• Work style: well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.