FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today’s interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Northern Ethiopia, focusing on emergency health, nutrition, protection and WASH activities to support the goal of reducing morbidity and mortality.

Position Overview

The Procurement Officer will report to the Senior Logistics officer and is responsible for overseeing day-to-day procurement activities related to programmatic activities. Assigned tasks will include but not limited day to day procurement, producing procurement tracking sheet, updating supplier data base, market assessment and other tasks as assigned.

Accountabilities:

• After receiving the list of purchases to be made from the hierarchical superior:
• Ensure all FHI360 procurements are completed according to procedures at all times, and within the minimum timeframes stipulated for each of the procurements.
• Liaise closely with the Senior Logistics officer and the Logistics
• Coordinator as well as the Finance/Administration Manager for local any procuremnt.
• Carry out procurements including getting quotations, preparing purchase orders, contracts, negotiations, dealing with vendors, checking legal requirements etc.
• Guide the management on local legal issues regarding procurements and contracts
• Keep records and maintain contacts with suppliers and conduct price comparisons in order to get the best value for money. Keeps a vendor database up to date accordingly
• Identify potential, credible and competent vendors for FHI360 to deal with and do town run for quick procurements and coordinate FHI360 procurement with vendors and contractors
• Keep proper record of invoice receipts, requisitions, purchase order forms, waybills, and all other documents.
• Coordinates and reports with finance department for all advances and payments due to suppliers.
• Ensures tracking and reporting of all procurement activities through the daily updating of the Requisition Follow Up and sharing this with managers and programs every week.
• Liaising with other FHI360 offices on procurement issues, and handle all procurement related issues addressed to the Dessie base office

Applied Knowledge & Skills:

• Ability to follow policies and procedures and work systematically
• Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions
• Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing FHI360
• Able to work in a team, and motivate others, and participate actively in team meetings and discussions
• Able to analyse information, prioritize and take decisions and responsibility for those decisions
• Excellent organization and planning skills
• Able to work well under pressure
• Dynamic, energetic, and committed to FHI360’s work in Ethiopia
• Keen to work in a busy environment, and take pride in working hard and achieving results
• Strong computer skills, especially in Excel, Word and use of email
• Strong English language skills, both written and verbal

Problem Solving & Impact:

• Works on problems that are diverse in scope and require evaluation of identifiable factors.
• Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to a Senior Logistics Officer.

Requirements

Education: Bachelor’s Degree in procurement/ logistics or/and related field

Experience:

• 5 years or above experience in a procurement position preferably with NGOs
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English.
• Prior experience in a non-governmental organization (NGO) preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365,
• SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements: Less than 15%