Position – Procurement Officer – Construction

Duty Station: Addis Ababa

Team Program: Supply Chain

 CONTRACT LENGTH: 1 year with possibility of extension

CHILD SAFEGUARDING:

the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff

ROLE PURPOSE:

The Procurement Officer – Construction is responsible, as delegated, for parts of the functional aspects of construction related procurement in coordination and collaboration with the country Construction Team, Program Operations and internal stakeholders. The role requires a good level of technical and qualified skills in construction projects. The post holder will play a role in the implementation of the relevant procurement plans based on available Bill of Quantities (BoQs) and delivery including follow-up and reporting throughout the various stages of the project.

The post holder will have experience in procurement for construction supplies and materials, reasonable knowledge of tendering criteria and evaluation of contractor bids.  If delegated/requested, the post holder may visit the proposed construction sites for information and reporting purposes.

During humanitarian emergencies, the post holder maybe required to work outside the normal role profile

and be able to vary working hours accordingly as directed by the Procurement Coordinator – Construction

and/or Field Procurement Manager/Coordinator

SCOPE OF ROLE:

Reports to: Procurement Coordinator – Construction

Staff reporting to this post: (NA)

Budget Responsibilities:  NA

Role Dimensions:  Communication with stakeholders

Dimensions: Save the Children works in 9 regions in Ethiopia with a current staff complement of approximately 1,700 staff and current expenditure of approximately $90+ million each year.

Staff directly reporting to this post:  5-6 direct reports and development contexts to meet needs of children, and in the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to travel to the field and vary working hours accordingly. 

A.KEY AREAS OF ACCOUNTABILITY: 

Planning, Coordination & Programme Support:

Under the direction of the Procurement Coordinator (or Field Procurement Manager/Coordinator), undertake market research and analysis, support the tender process and assist in the set up of pre-qualified supplier lists and Framework Agreements (FWA)

Support in the payment requests process through reviewing of invoicves and other related supporting documents/reports and submitting the paymet for final verification.

Carry out routine and structured procurement duties as delegated/directed by the Procurement Coordinator – Construction or the Field Procurement Manager/Coordinator.

Ensure that procurement of construction supplies are in a timely manner and as per SCI policies and procedures

As delegated, work closely with the Fleet Team to ensure timely and efficient transport of all supplies as and when required.

Contribute/assist in the delivery of information reports summarising key trends in performance of the construction procurement function against work plans

Contribute/support in compiling weekly updates and monthly reports outlining progress on ongoing projects as well as the utilization of materials, labour, and equipment being used

Technical & Operational:

Maintain the contract management database and keep updated records of progress of each construction project for further reporting purposes by the Coordinator and or Manager.

Support the Coordinator/Manager in ensuring that contract values are within the available budget limit, and also keep record of payables (retentions) and receivables (advances) and inform stakeholders timely for release and/or recovery.

Assist in identifying where necessary, and through acceptable and transparent ways, contractors/ specialists/ suppliers to carry out specialised pieces of work where project personnel do not have the capacity to do so

When directed/delegated, identify and organise procurement of locally available construction materials in close collaboration with the Field Office procurement team.

Realise Professional & Efficient Procurement:

Carry out all the procurement of materials as per SCI policies, processes and quality standards

Attend when required the Procurement Committee meetings to provide expert advice on construction materials procurement.

Support in the establishment of best practice for sourcing freight and transportation service providers, with support from Fleet Management

Assist when delegated in ensuring that all processed orders are logged into the Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.

Support in keeping the supplier files up to date.

Other:

While the majority of the work will be carried out in the Addis Ababa office, he/she will be required to make support visits to field offices

As a member of the Operations/ Supply Chain team, S/he will work collaboratively with the team members to ensure good coordination, communication, planning and customer service to staff and the programmes, including providing cover for, and support to others and undertaking any reasonable additional duties as delegated by the Senior Procurement Manager.

 BEHAVIOURS (Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Holds suppliers accountable to deliver on their responsibilities

Ambition:

Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development

Widely shares their personal vision for Save the Children, engages and motivates others

Future orientated, thinks strategically and on a global scale

Collaboration:

Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

Develops and encourages new and innovative solutions

Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

Honest, encourages openness and transparency, builds trust and confidence

Displays consistent excellent judgement

QUALIFICATION

• Holder of a degree in either Construction and/or equivalent qualifications
• At least 3 years’ experience with associated construction procurement policies and procedures and conversant with national materials and national and local construction regulations
• Holds recognized professional qualifications obtained through a company or organization that demonstrates suitability for the role coupled with extensive experience.
• Strong preference will be given to candidates who can demonstrate clear learning and training qualifications within the Construction/Infrastructure/Engineering sector either commercial or non-government

KEY COMPETENCIES

Generic Competencies

·      Child Rights: Promotes an enabling environment for participation, and accountability to children

·      Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children

Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight

Generic Competencies

Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities.

• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalized children and adolescent
• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

Child Rights: Promotes the rights of children in own work and in work with colleagues and peers’,

 Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities 

The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.