HELVETAS Swiss Intercooperation has the following vacancy for its office in Addis Ababa. The office in Addis provides integrated finance, administration and logistic supports to the programme team, and five fields offices located in Oromia, Sidama and Amhara regions. We are looking for young and motivated professional who fulfils the required educational qualification, knowledge, experiences and skills as described hereunder.

Reporting to:

The Head of Finance and Administration

Main Task:

Responsible for the planning, coordination and execution of procurement of good and services at Addis office; coordinate and respond to  the procurement and logistical need and requests of field offices and projects; handle the administration of contracts for procurement of goods and services; ensure timely settlement of payments based on verification of delivery of goods and deliverables; ensure procurement of goods and services are handled as per the established policy and procedures and donor requirements; maintain and update inventory of capital assets and coordinate physical verifications; Coordination of IT support service and maintenance; Oversee office equipment service and maintenance including utilities; handle travel booking, rescheduling and fare settlement;  schedule and coordinate  annual vehicles inspections, renewal insurance policies for all vehicles; schedule and coordinate daily feet management of the programme office; plan, coordinate and oversee  the tasks of Logistics Assistants;  coordinate the regular R&M of vehicles; provide logistical support for meetings, workshops and events including hotel booking; and perform other related and reasonable tasks.

Qualification, Experience and essential skills:

A minimum of BA degree in Management or Business Administration, or  Procurement and supplies management, or related discipline; a minimum of 5 years of highly relevant solid working experiences in handling procurement ,administration and logistical tasks mentioned above, preferable in not-for-profit organization; excellent knowledge and understanding of internal control systems and procedures; skillful in processing procurement procedures; knowledge of  tax and other laws relevant to NGO operations; excellent understanding and practical application of procurement policies and procedures;  possess essential social competencies: positive attitude; team building and support; excellent communication skill; ability to manage stress and meet expectations; ability to deliver task on deadline; high level of accuracy; attention to details; accountability and responsiveness within areas of responsibilities and  open for learning and taking initiatives; ability to perform independently and interdependently; and advanced skill in using Ms-office applications (Ms-Excel, Word, and Access), and good command of English.