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21 Apr 2023

Operations Assistant – Ethiopia Civic Engagement Activity at Creative Associates International InC. Ethiopia Project Office

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Job Description

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

About Job:

The USAID-funded Ethiopia Civic Engagement Activity is a four-year activity with the overall goal to strengthen Ethiopia’s civic fabric in support of more inclusive, peaceful, and responsive governance. The project aims to strengthen civic and community-based actors’ capacity to engage in policy analysis, advocacy, dialogue, and collective action for peaceful, democratic change; and foster multi-stakeholder civic partnerships in support of inclusive dialogue, respect for human rights, and advancing more effective, citizen-responsive, and accountable governance.

Position Summary:

The Operations Assistant is responsible for providing administrative, financial, and organizational support to the Ethiopia Civic Engagement Activity to ensure compliance with USAID rules and regulations as well as Creative’s policies and procedures.

Reporting: The Operations Assistant reports to the Operations Manager.

Primary Responsibilities:

  • Assist Operations Manager with managing daily administrative operations including contract administration, logistics, inventory, operations budgeting, and other activities of the project, maintaining compliance with USAID policies and Ethiopian Law.
  • Ensure that administrative records and contracts are well-organized, maintained and updated.
  • Maintain and inventory stock or office supplies in accordance with project budget.
  • Maintain updated inventory list logs and additional documentation.
  • Manage the visitor, mail, and delivery logs.
  • Secure vendor invoices under the guidance of the Operations Manager.
  • Prepare monthly payments of operations related services, ensuring adherence to operational budget.
  • Prepare monthly cash request of operations department.
  • Facilitate arrangements of approved events, workshops and filed trainings.
  • Coordinate logistics for international staff member visits.
  • Collaborate with all staff members to maintain a travel schedule for the office to be shared with all staff and HQ management (travel includes international and domestic travel).
  • Supervise the cleaning services company.
  • Coordinate the maintenance of the office with the landlord and help staff with any office related services.
  • Complete additional assignments as needed.

Job Requirements

Required Skills & Qualifications:

  • Bachelor’s degree or professional qualifications preferably in a related field.
  • At least three years of professional experience.
  • At least two years of experience in an administrative, organizational, and/or financial support position.
  • Strong organizational and detail-oriented skills.
  • Ability to work independently and as a member of a team.
  • Ability to work under pressure and efficiently handle multiple tasks.
  • Proficiency in English a plus.

Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 1 May. 2023


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