Position: Operational Assistant / Project Coordination Officer

Work Location

Addis Ababa, Ethiopia

Employment Type

Full-Time

Experience Level

Intern / Junior / Mid-Level / Senior
(Salary and responsibilities will depend on qualifications and experience.)

Salary Range

ETB 20,000 – 100,000 per month
(Based on experience, language skills, technical background, and overall capability.)

Main Responsibilities

The selected candidate will support the company’s daily operations and project coordination activities, including but not limited to:

Project & Client Coordination

• Communicate and coordinate with project owner and other project stakeholders
• Assist in project progress monitoring and reporting
• Prepare payment application documents and follow up on approvals
• Support client communication and meeting coordination

Customs Clearance & Logistics

• Assist with customs clearance processes for imported materials and equipment
• Coordinate transportation, shipping schedules, and logistics arrangements
• Communicate with freight forwarders, customs authorities, and suppliers

Financial & Administrative Support

• Coordinate with banks regarding payments, guarantees, LC processes, and financial documentation
• Assist in invoice preparation and payment tracking
• Support administrative and office operations

Contract & Legal Documentation

• Prepare, organize, and manage contracts and official documents
• Assist with government submissions and document follow-up
• Support legal and compliance-related administrative tasks

Procurement & Material Management

• Support procurement activities and supplier communication
• Track material delivery schedules and inventory status
• Coordinate with project teams regarding material requirements

Visa & Personnel Support

• Assist foreign and local staff with visa, immigration, and personnel-related matters
• Coordinate travel arrangements and accommodation when necessary

Other Duties

• Translation and interpretation support when required
• Government office liaison and coordination

• • Other operational and administrative tasks assigned by management

Qualifications & Requirements

Educational Background

Preferred majors include:

• Business Management
• Electrical Engineering
• International Business
• Supply Chain & Logistics
• Finance & Accounting
• Project Management
• Related fields

Language Requirements

• Professional English communication skills (required)
• Amharic proficiency (preferred)
• Chinese language ability (preferred)
• Additional language skills are an advantage

Experience

• Intern applicants are welcome
• Experience requirements vary depending on position level
• Prior experience in engineering companies, logistics, customs, banking, infrastructure projects, or government coordination is an advantage

Skills & Competencies

• Strong communication and coordination skills
• Professional attitude and strong sense of responsibility
• Good organizational and documentation abilities
• Microsoft Office (Excel, Word, PowerPoint) skills required

• • Experience with project coordination or government liaison is a plus