GiveDirectly (GD) provides cash grants directly to people living in extreme poverty. Since launching in 2011, GD has raised over $1B, delivered cash to more than 1.5 million recipients, launched operations in 15 countries, and continues to expand its reach across the Global South. GD has also grown the research base supporting unconditional cash with 20 randomized control trials from its programs, generating rigorous evidence across countries and contexts. As a result, GD has been celebrated as one of the most innovative non-profit companies by Fast Company, while the growing cash transfer movement (and GD’s leading role within it) has been featured in the New York Times Magazine, This American Life, Foreign Affairs, and The Economist.

Role Overview

The Office and Procurement Manager (“OPM”) will be responsible for managing core office and administrative functions. They will play an important role in scaling up the capacity of the country office by helping to implement systems for streamlining operations, as well as providing administrative leverage to the management team. The role will reward exceptional organizational skills, rapid problem-solving for a range of logistical challenges, and a deep interest in building GiveDirectly’s culture and organizational reach.

Key Responsibilities

Procurement

• Manage implementation of procurement policy.
• Coordinate with vendors on delivery, repair, and maintenance of procured supplies (including equipment used by our field officers and mobile phones used by our recipients)

Inventory management

• Maintain a record of all GD property, and make replacement recommendations
• Enforce protocols on staff handling/tracking of GD property and overall adherence to safe-storage policies
• Manage recipient phone inventories and share stock updates periodically with the finance team
• Maintain insurance coverage for phones and other valuable inventory

Office security and maintenance

• Supervise Office Assistant to ensure an orderly and comfortable office environment
• Oversee steady-state office upkeep, including liaising with the landlord for maintenance fixes and groundskeeping
• Manage private guards assigned to the facility
• Support the Country Director in assessing security risks and recommending improvements

Compliance and Regulatory Support

• Ensure GiveDirectly is compliant with all statutory regulations required by the host nation
• Update the Country Director about any new regulations applicable to
• GiveDirectly operations in GiveDirectly
• Lead on the procuring of visas and permits for GiveDirectly visitors or potential employees coming to support the country program

Misc. logistics/admin support

• Manage mobile money / petty-cash accounts and track expenditures in an organized, detailed, and verifiable manner
• Remit miscellaneous payments to vendors and staff as necessary
• Assist with ad hoc logistical tasks to ensure smooth running of office functions and team events (retreat set-up, internet breaks, etc.)
• Support sub-offices with logistical support and supplies
  Oversee coordination for high-priority visitors
• Provide management team with personal travel and admin support
• Support the HR Manager with onboarding and offboarding in administrative activities.

Reports to: Country Director, Ethiopia

Job Requirements

Desired Qualifications:

• First Degree in business administration, accounting, or other related degree
• Experience working with vendor management software
• Experience working in a similar role with management responsibilities
• Strong coordination action and collaborative skills
• Ability to work under pressure and deliver with minimum resources
• Exceptional organizational skills and attention to detail
• Strong communication skills
• Proficiency with MS Excel and Word, with Google Office tools (google sheets, docs, slides)
• Strong ownership mindset and ability to work in a self-directed manner
• Fluent in English