Main Purpose

Performing the day to day activities and administrative processes for the clearance and transportation of medical and non-medical goods for a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure the optimal running of the mission/project

Accountabilities

• Performing the day to day activities and administrative processes to ensure an efficient running of the clearance and transportation processes of medical and non-medical goods for a supply office (coordination or project) following the supply procedures according to MSF standards and protocols. Including the following activities.

• Monitoring of each international freight status, encoding information in the existing Excel tool, and sharing it internally

• Checking and verification of invoices related to customs office and customs agent, taxes… and preparing complete documentation towards Finance department

• Facilitating payments towards customs clearance agent where needed

• Managing and planning, in collaboration with the line Supervisor and the Logistic department, the shipment of goods between the projects and/or from the capital to the projects choosing the best possible means of transport.

• Being responsible for the reception of international freight

• Being responsible for all customs and administrative related issues. Be always in contact with the customs agent

• Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities

MSF is an independent, neutral and impartial organisation that is providing quality medical care free of charge regardeless the ethnic origin of our patients, so to both local and refugee population. If MSF Belgium has a long history in Ethiopia (from 1984 to 2013) the re-establishment of the organization in the country (since March 2021) require to re-build our presence as a new INGO operating in Ethiopia.

Today, MSF Belgium is running 2 projects (SNNP and Tigray regions) and has conducted several assessments with some short-term responses (SNNP, Amhara, Afar).

Our intention is to develop a rapid response capacity, allowing a fast-track assessment and humanitarian response in all the regions of Ethiopia.

The MSF Belgium strategy in Ethiopia is to respond to medical needs, as per our mandate, while having a strong focus on the Environmental Health as a preventive approach.

Job Requirements

Education

• Essential secondary education

Experience

• At least some experience in supply chain related jobs or in the logistics department

Languages

• Essential mission working language and local language

Knowledge

• Essential computer literacy (word, excel, internet), preferably intermediate in excel use

Competencies

• Result & Orientation L1

• Teamwork & Cooperation L1

• Behavioral Flexibility L1

• Service Orientation L1

• Stress management L2