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17 Apr 2019

Monitoring, Evaluation and Learning Senior Coordinator at Link Community Development

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Job Description

INTRODUCTION

Link Community Development International (Link International) was established in 1989 as Link Community Development and is one of a family of partner organizations working to improve the quality of education in rural schools across sub-Saharan Africa so that children and their communities have better life opportunities.

Link International works at all levels of the education system – with communities, schools and governments – to identify and remove the obstacles to quality education. We work with our partner organizations to improve schools and the quality of education they deliver; to build the capacity of district departments of education; and to support government education policy and inform national and regional strategies

JOB PURPOSE

Under the supervision of the Programme Manager, the Monitoring, Evaluation and Learning Senior Coordinator has overall responsibility for the management of all monitoring, evaluation and learning activities in LCDE. The MERL Senior Coordinator ensures that STAGES has a robust MERL system that is in synchronicity with the GEC Fund Manager’s requirements and LCDI’s group-wide indicators and evaluation principles. S/he ensures that there is a reliable, up-to-date database of accurate programme information and is responsible for the timely and accurate production of all internal project monitoring and evaluation reports. S/he is also responsible for collating qualitative data into thematic learning papers, writing program reports and for developing case studies.

KEY AREAS OF RESPONSIBILITIES

  • Overall responsible for implementation of the STAGES MERL framework, liaising with the LCDE team, the STAGES External Evaluator – School to School International, STAGES partners, and LCDI in the UK office.
  • Work closely with the External Evaluator to prepare for and execute STAGES midline evaluations 2020, 2022 and Endline Evaluation in 2024.
  • Identify the training needs of the MERL team and the Programme Team and work with the team to plan and implement training that meets these needs
  • Coach and mentor MERL and Programme colleagues with the aim of strengthening their technical capacity, exchanging knowledge within the MERL team and providing professional development guidance.
  • Integrate the MERL and Programme Teams to ensure strong data analysis, learning and adaptive programme management
  • Guide and coordinate all MERL activities and accordingly assign roles for staff, project participants and partners.
  • Manage evaluation processes, including liaising with external stakeholders and service providers, creating terms of reference and evaluation guidelines
  • Provide LCDE with a vision, framework and strategic plan for its MERL unit
  • Develop and implement the STAGES evaluation plan in close liaison with the external M&E provider and the GEC Fund Manager
  • Ensure that all STAGES MERL plans and log frames align with the STAGES Theory of Change, goals and targets.
  • Produce a user-friendly STAGES summary MERL framework and calendar (including guidelines and procedures) for internal use as well as detailed plans for each evaluation study.
  • As required, work with LCD International and other LCD offices to share lessons and to align LCDE’s monitoring and evaluation principles and plans to those of the organization as a whole.
  • Manage service providers to ensure value for money and timely supply of materials and services.
  • Work very closely with REB, ZEDs, WEOs, BoFED, ZoFED and target secondary schools in managing timely program delivery and dissemination of M&E findings and results
  • Work very closely with LCDE F&A Team with regards to ensuring the timely submission of all the necessary monthly school level service provision data that is required for effecting related payments.
  • Ensure upward and downward accountability by supporting the program management in establishment of system to promote, regularly collect and respond to beneficiaries’ feedback suggestions and complaints, including those related to child safe guarding, child participation, gender, disability and ethical standards.
  • Adhere strictly to LCDE’s Safeguarding policies and procedures in all areas of work and life in the programme
  • Ensure that staff line-managed and partner organisations or individuals worked with adhere to the Safeguarding policy and procedure

System Development, Data Management and Analysis

  • Keep up-to-date on developments in monitoring systems, including the use of ICT for data collection, in Ethiopia and beyond.
  • Identify strengths and weaknesses in existing data collection and management systems and propose solutions.
  • Design and implement a comprehensive system to identify, analyze, document and disseminate lessons learned from project activities.
  • Lead MERL system and process development, creating a framework and procedures for the monitoring and evaluation of project activities.
  • Clarify the core information needs of management and provide relevant and timely information to the Programme Manager
  • Work with all relevant team to develop LCDE’s electronic and paper-based monitoring systems, using software like Kobo
  • Formulate and implement key performance indicators (KPI) and means of measurement and monitor them.
  • Work closely with programme team and external M&E providers to develop and implement data collection techniques and tools.
  • Analyze data to track project progress against agreed targets and log-frames.
  • Analyse indicators and performance, evaluate information and make recommendations
  • Suggest ways to facilitate data collection and the flow of data within programme team
  • Monitor data quality and accuracy
  • Perform field visits to ensure the quality of data collected and to verify the accuracy of reported data.
  • Ensure that donor, partner and SMT data queries are addressed in an accurate and timely manner.
  • Manage the STAGES project information database.
  • Assist administration and programme teams to create and manage central filing system for all project information.

 Communication and Reporting

  • Document the lessons learned and best practices of the different programs and projects
  • Prepare high-quality reports for internal and external audiences based on data from monitoring and evaluation processes
  • Draw out emerging issues from project progress and Share evaluation results with all colleagues
  • Ensure that lessons / recommendations from evaluations are incorporated into the development of all new projects.
  • Review / support preparation of donor reports as requested to ensure high quality reports are submitted on time.
  • Work with other LCD staff to ensure adherence to LCD’s principles and promote LCD’s visibility.
  • Assist programme team in the formulation of baseline measures and targets, during set-up of donor project proposals as well as throughout project implementation.
  • Ensure that baseline studies, midline (where appropriate based on project length) and end line studies are conducted for all projects and that information is stored securely for future use.
  • Propose strategies to increase data use and demand amongst Program staff.
  • Train programme team to use data collection tools and techniques, including ongoing mentoring / support.
  • Use data to make programmatic recommendations to the LCDE SMT.
  • Participate in quarterly LCDE Senior Management Team meetings and report on MERL at these meetings.

Research, Monitoring, Evaluation and Learning

  • Lead the design, development and implementation of STAGES Monitoring and Evaluation system for strategic plan:
  • Provide evidence that STAGE’s projects are consistent with the overall organizational strategic outcomes.
  • Undertake analysis of STAGE’s MERL data:
  • Build capacity of STAGE’s MERL team in implementing and using M&E standards, approaches and tools:
  • Ensure that regular field monitoring reports are shared with SMT.
  • Implement a systematic way of documenting and dissemination of lessons learned and help increase organizational knowledge and improve future interventions.
  • Manage research on STAGE’s key strategic outcomes:  vulnerable children/Girls in education, family settings, and improved family livelihoods.
  • Perform other job-related responsibilities as assigned by the Programme Manager

 Contract period: One year with possibility of extension based on performance

Job Requirements

EXPERIENCE AND QUALIFICATIONS

Essential

  • B. SC/M.SC/M. A in Statistics, Monitoring and Evaluation, Education Monitoring and Social Sciences.
  • Strong knowledge and understanding of education and development, particularly of the Ethiopian Education System.
  • At least 5-8 years working experience (although 10 years is preferred) including:

o   Five (5) years of relevant experience preferable in INGO context working at Monitoring, Evaluation and Learning role for Child Protection, Gender, Social Inclusion, Education and related Projects.

o   Five (5) years prior experience conducting quantitative and qualitative research in field-based positions

  • Thorough familiarity with principles and current approaches to planning, monitoring and evaluation of development programmes.
  • Knowledge of major quantitative & qualitative monitoring methodologies.
  • Proven ability to design MERL tools and surveys.
  • Extensive knowledge in (quasi-) experimental programme evaluation designs
  • Strong functionality with computers and software, particularly Microsoft Office Suite (e.g.: Access, Word, PowerPoint, Outlook, SPSS, STAT) and any specialized M&E software.
  • High level of proficiency in Excel and quantitative analysis
  • Experience in programme design and MERL plan development
  • Demonstrated ability to train and build capacity of others
  • Knowledge of the non-profit sector and the context to which non-profit organizations operate.
  • Ability to manage and execute multiple tasks with unexpected interruptions.
  • Ability to be a clear, effective, and timely communicator with colleagues, donors and the general public using various electronic communication technologies, as well as face-to-face and via telephone.
  • Strong written communication – especially report-writing skills
  • Initiative and enthusiasm
  • Patience and respect for dealing with project stakeholders
  • Excellent verbal and written communication skills in English and Amharic.
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
  • Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Strong results orientation, with the ability to challenge existing mind-sets.
  • Ability to meet tight deadlines.
  • Commitment to Link Community Development values and Safeguarding Policy.

Desirable

  • A postgraduate degree in a relevant field (Statistics, International development, Monitoring and Evaluation, Development Economics, Education Monitoring and Evaluation, Research Studies and related).
  • Experience in delivering projects for marginalized beneficiaries.
  • Knowledge of education and NGO sector in Ethiopia
  • Excellent understanding of educational development at a local and global scale.
  • Excellent organisational skills.
  • Ability to produce and present documents in a well-designed and attractive format with superior attention to detail.
  • Demonstrable human resource experience.

SKILLS AND ATTRIBUTES

Essential

  • Ability to think and plan strategically.
  • Ability to self-manage a demanding workload.
  • Excellent interpersonal skills.
  • The ability to communicate complex information for a range of audiences, both in written reports and through presentations.

 Number of position: One


How to Apply

Interested applicants who met the MINIMUM requirements should send their CV with application letter through

[email protected]

a.     A CV (not more than 3 pages)

b.     A cover letter (not more than one page)

c.   A one-page table summarizing your educational background, work experience, technical skills and competencies to facilitate the screening process. Refer the vacancy announcement while doing this.

Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You should provide them upon request otherwise your application will reject.

PLEASE MAKE SURE YOU STATE THE CODE OF THE VACANCY ON THE SUBJECT OF YOUR EMAIL ensuring that the job title is clearly stated in the cover letter. All applications should be received within 10 working days of this advertisement.

We need to keep our safeguarding, gender sensitive & social inclusion policies and as such, our selection process reflects our commitment to ensuring that only those who are suitable to work with our policies are considered for these posts. All successful applicants will, therefore, be required to complete a Police Check and must sign onto our Safeguarding Policy and Code of Conduct.

In the selection of its staff, Link Community Development is committed to safeguarding, Gender sensitive, gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

Note: All travel costs should be covered by the applicants, if invited for written exam or interview.






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