Duties & Responsibilities

• Handle all Visa, immigration and CSO related issues
• Handle hotel and Training room bookings (for Guests and Trainings.)
• Organize meeting, trainings and awareness gatherings along with project manager/coordinator
• Supervise Insurance for vehicles, personnel, and property
• Coordinate security activities to safeguard Organization assets, employees, guests, or others on company property
• Participate in Internal Procurement Committee meetings
•  Submit accident reports to insurance companies & management for incidents involving
• Oversee repairs and maintenance of properties owned or leased the organization
• Regularly assess and review logistics arrangements to ensure that operations
• Manage Drivers and facilitate vehicle logistics
• Work closely with PMs to support program activities in organizing transportation
• Organize and follow up vehicle repairs and services
• Assist with HR administration where necessary
• Manage all in and out letters for the department
• Support property management and respond to any questions related to lease and property agreements, organize repair and maintenance – ensuring that administration of leases and property agreements is completed.
• Prepare weekly and monthly updates on activities done
• Prepare and submit rental vehicles fleet report with detail summery of fuel consumption and original log-sheet monthly
• Timely update fixed asset registration according to the organization asset management policy
• Check and sign each vehicle log-sheet every week
• Follow up recording and tagging fixed asset timely
• Welcoming guests and organizing hospitalities

Qualifications

• Bachelor’s degree/ in Business Administration/logistics Management, Purchasing/Supplies Management or related field.

Experience 

• Minimum of 3 years’ relevant experience and relevant work experience in INGO environment.

Key Skills & Attributes

• Substantial experience in Logistics

• Proficient in computer skills and use of internet and other applications

• Able to work with minimum supervision.
• Excellent verbal and written communication skills in English & Amharic

• Good interpersonal skills.