The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Role and responsibilities

The purpose of the Logistics Officer (Procurement) is to provide the day to day implementation of the procurement functions and responsibility.

Generic Responsibilities

These responsibilities shall be the same for all positions with the same title.

• Management of Logistics staff assigned to him or her
• Implement plan of action for delegated portfolio of Logistics and Procurement
• Day to day follow of progress in Procurements and other Logistics tasks
• Ensure compliance with NRC policies CC tools, handbooks and guidelines
• Promote and share ideas for technical improvement
• Prepare periodic progress reports and other documents
• Ensure capacity building of Logistics staff and transfer key skills
• Liaison and collaborate with relevant suppliers and service providers.

Specific Responsibilities

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
• Ensure RFQs, are prepared and sent out within the agreed lead time
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc…) and submit to signatories for verifications and approvals.
• Check payment documents as per procurement checklist before submission for approvals and to finance.
• Follow up with suppliers and organize for delivery of materials.

Procurement Responsibilities

• Ensure proper annual procurement planning with stakeholders at the area office
• Maintain proper filing and record keeping as per the guidelines set by the management at the area office
• Maintain and update supplier database at the area office
• Complete adherence to all NRC policies and procedures for procurement, ensuring transparency, well documented, and correct procurement at all times, with solutions provided to procurement issues as they arise
• Through Agresso, receive, register and/or prepare requisitions, check the correctness of Purchase Requisitions, raise RFQs and purchase orders and update status reports.

Requirements

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Qualifications, Skills and Experience:

• Hold a Bachelor’s degree in procurement/logistics, Business Administration or equivalent.
• CIPS qualification will be an added advantage.
• At least Four years’ experience from working as a procurement& logistics officer in a humanitarian/recovery context
• Experience with procurement &logistics procedures and regulations.
• Previous experience working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Must be fluent in English, both written and verbal
• Understanding of the operational context in Assosa area will be an added advantage
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile

Personal Qualities

• Able to work with minimum supervision.
• Good Negotiation and Coordination skills
• Good Interpersonal skills
• Previous experience from working in complex and volatile contexts

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Knowledge of the context in BGRS,Assosa
• Good Computer skills required
• Behavioural competencies

These are personal qualities that influence how successful people are in their job.

• Handling insecure environments
• Managing resources to optimize results
• Empowering and building trust
• Managing performance and development
• Planning and delivering results