Community in Action Against Poverty (CAAP) is a non-profit Local organization focusing on Humanitarian, development, justice and peace building works, that aims to save lives, strengthening local economies, building resilient communities and promote justice, accountable and democratic governance, to ensure stable and inclusive Somali region in Somali region and Ethiopia at large.

Job Purpose Summary:

Under the supervision of the Operations Manager, the Logistics Officer will manage all the logistics functions and responsibilities including Procurement, Transport/Fleet, Warehousing, Assets, Staff safety and Security and will manage logistics staff.

Responsibilities:

• Management of all logistics; develop/implement the logistics policies and procedures for the management of the supply chain, including procurement, transport and distribution, warehousing, and stock management, and for the management of vehicle fleets, communication systems, and assets
• Ensure that CAAP minimum standards of logistics procedures and policies are implemented and adhered to, to ensure the logistic system is functioning well through regular review and updating of the procurement plans, procurement tracker, identifying bottlenecks and providing timely solutions
• Manage and support logistics staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance
• Assess fleet management standards; ensure appropriate allocation and safe use is achieved throughout the servicing of programme and staff; rental service agreements and contracting is done in alignment with CAAP procurement standards and fuel and maintenance systems are in place
• Take overall responsibility for fuel control system, ensuring proper control, utilization, reporting and accountability for fuel stocks, including conducting random spot check and reviewing/signing off on all monthly fuel reports
• Support warehouse teams to ensure systems and reporting are in place for the effective storage and distribution of all program stocks. Support in the trial of an inventory management system for pharmaceutical stocks
• Oversee warehouse management and organization, ensuring monthly spot checks are conducted by delegated program staff and reported to Operations Manager
• Oversee the receipt of goods and ensure invoices are received and payment requests are delivered to finance within two days to ensure timely payment to the vendors
• Based on CAAP policies and procedures, improve and/or define logistic and procurement processes
• Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the programs, and need for timely delivery and fully compliant with CAAP and donor policies and standards.
• Provide advice and support to senior management on logistics issues, and collaborate with staff on budgets, technical aspects of the program, and implementation mechanisms as required
• Where delegated, lead security management in line with CAAP guidelines and procedures.
• Provide logistics training and capacity building as required across the program
• Comply with all relevant CAAP policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities, and other relevant policies.

Department: Project Implementation Unit

Direct Hierarchy: Operations Manager

Location: Fafen and Sitti Zones

Starting date: ASAP

Contract duration: 1 year

Career Level: Mid-Level (3-5 years’ experience)

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Degree in Logistics, procurement, management and Business/Public Administration or related subject
• Significant prior NGO experience in logistics management, within a complex/large emergency
  Technical experience/training in specific areas of logistics e.g. fleet mechanics, IT/communications networks
• Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
• Experience of developing / implementing a complex supply chain to support different types of programmes, and coordinating resources to meet the programme objectives
• Proven track-record in managing and supervising others in logistics, including training and capacity building
• Excellent planning, management, and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks, and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, Somali, and Amharic, with experience in managing multicultural teams