GIZ-Internal/External Vacancy Announcement #137/2021

WIDU-Employment Promotion in the informal Sector in Africa and together with the Diaspora

GIZ is seeking a junior project officer to support the project “Employment promotion in the informal sector by leveraging diaspora money transfers” – WIDU.africa platform. The GIZ project is a regional project funded by the German Federal Ministry of Economic Cooperation and Development (BMZ) that gives (financial and non-financial) incentives to invest remittances in friends’ and families’ micro and small businesses and thereby improve the employment and income situation in Africa. Through the digital WIDU.africa platform (www.widu.africa), grant applications are submitted jointly by members of the African Diaspora in Germany and business start-ups and micro-entrepreneurs in Africa. Entrepreneurs are supported by improved access to finance through the topping-up of diasporas’ transfers of funds and capacity-building of entrepreneurial skills.

After successfully piloting the project in Ghana and Cameroon it is being rolled-out to Ethiopia in Q1 2021.

Contract Duration:

September 01,2021-December 31,2021

Job Requirements

Responsibilities

The Junior Project Officer

Provides administrative and technical support to the project
Handles administrative procedures of the project in the backend of the WIDU online platform
Is responsible for steering and ensuring effective and efficient office functions
Assists in the preparation of project activities and ensures knowledge management and the organization of events.
Ensures that administrative regulations are complied with.

Tasks

1. Administration

Assists in planning, organizing and managing of project activities (meetings, trainings, etc.), including travel arrangements for the project team and supporting in travel management of participants
Oversees administrative processes on the WIDU online platform (e.g. moderation in the backend, verification of completeness of files, verification of coaching reports, etc.)
Ensures the maintenance of all office equipment of the project
Manages every day secretarial issues at her/his duty station
Liaises with administrative and financial staff of the cluster as well as the GIZ country office in relation to administrative and logistical procedures.

Coordination and communication

Ensures that information is exchanged between project staff, cluster and partner organisations
Prepares and administers official correspondence of the project
Assist in preparing and documenting trainings and meetings with partners or within the team
Organizes and compiles information and presentation materials including the organising of photos and other media on WIDU.

3. Monitoring

Is responsible for the verification of completeness of entrepreneur’s information and receipts on the WIDU platform
Supports in coordinating the timely payment of entrepreneurs via bank accounts, mobile money or other means of transfer
Supports the results-based monitoring process of the project using the WIDU platform.

4. Other duties and additional tasks

Supports the operationalization of new financial and administrative procedures based on the backend and moderation processes on the WIDU platform
Resolves simple issues concerning IT software and hardware in office
Performs other duties and tasks as assigned.

Required qualifications, professional experience and additional competencies

Qualifications

University degree in business administration or other relevant specialization and qualification desirable (equivalent of BA or MBA)
Experience in GIZ in the relevant subject context desirable

Professional experience

At least 3 years of professional working experience with a focus on administration in an international context

Other knowledge and additional competencies

Proven organization and coordination skills using methods for time management and task prioritization
Excellent communication (written and spoken) in English and Amharic. Additional Ethiopian languages are an advantage
Very good working knowledge of ICT technologies (related software, phone, email, internet), Excel and other computer applications (e.g. MS Office) and openness to work with new platforms
Ability to work as part of a project team
Willingness to strengthen skills and competencies as required by the tasks.