The Norwegian Refugee Council (NRC) Geneva leads NRC’s representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14’000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavors to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.

Role and responsibilities

The purpose of the intern position is to assist in the day-to-day implementation of the support functions responsibilities.

Generic responsibilities

• Adhere to NRC policies, tools, handbooks, and guidelines
• Provide support in procurement function from RFQ collection to receiving of goods and services
• Provide support in logistics function in fleet management and warehouse
• Ensure proper filing of documents
• Implement plan of action for delegated portfolio of Logistics and Procurement
• Day to day follow of progress in Procurements and other Logistics tasks
• Ensure compliance with NRC policies CC tools, handbooks, and guidelines
• Promote and share ideas for technical improvement
• Prepare periodic progress reports and other documents
• Conduct liaison activities as instructed by supervisor

Specific responsibilities,

• Maintain and update supplier database at the area office
• Complete adherence to all NRC policies and procedures for procurement, ensuring transparency, well documented, and correct procurement always, with solutions provided to procurement issues as they arise
• Through Agresso, receive, register and/or prepare requisitions, check the correctness of Purchase Requisitions, raise RFQs and purchase orders and update status reports.
• Liaise with suppliers to ensure prompt and accurate delivery of goods, services, and equipment.
• Prepare monthly procurement reports and submit them to line manager
• Support all procurement process activities at the area office with support from the logistics officer.
• Coordinating with stores to collect relevant documentation, collecting and organizing documents in accordance with the NRC procurement checklist.
• Support the administration of resources so that deliverables are achieved within set budgets, timelines, and standards

Job Requirements

Generic professional competencies:

• Bachelor’s degree in Business, economics, Accounting, or related disciplines
• Work experience-0 years
• Fluent in oral and written English and Amharic and other additional local language
• Ability to work under pressure to meet deadlines
• Achievement of set benchmarks and objectives
• Ability to communicate (vertically & horizontally)

Context/ Specific skills, knowledge and experience:

• Computer skills (common Microsoft Windows and Office applications)
• Ability to work under pressure and meet deadlines

Personal qualities

• Working with people
• Planning and delivering results
• Communicating with impact and respect
• Coping with change