Role and responsibilities

The purpose of the officer position is to ensure the qualitative implementation of the Information, Counselling, and Legal Assistance (ICLA) programme in Assosa Especially At Tsore,Gure ,Bambasi and Sherkole Camps , with a particular focus on implementing programming related to civil documentation and Identity documents issues.

The ICLA officer is responsible for the implementation of project plans, policies and solutions. S/he contributes to issue resolutions, research and analysis activities and planning and day to day implementation of activities. The Legal Officers are responsible for assisting in monitoring and tracking the project deliverables and outcomes including preparation of highlight and checkpoints reports in relation to budget, schedule and resources at field level. This role also ensures compliance with methodologies, change management process, security policies, and quality assurance policies and procedures.

Generic responsibilities

1. Ensure adherence to NRC policies and donor requirements
2. Develop annual activity and work plans
3. Promote and share ideas for improvement and necessary changes in activities
4. Cooperate with relevant partners (Especially ARRA,UNHCR and Refugee stratums)and local authorities
5. Initiate and implement ICLA programming in the Camps.
6. Ensure proper filing of all project documents
7. Prepare and develop progress reports as required by management
8. Ensure that projects target beneficiaries most in need, and explore and asses new and better ways to assist
9. Demonstrate commitment to NRC’s mission, vision and value

Specific responsibilities

• Support and conduct researches, assessment and studies under its portfolio, to inform information provided and guide counselling sessions with beneficiaries.
• Assess ICLA issues  in Refugee camps  and work collaboratively with ARRA and UNHCR  to address these issues
• Conduct Group Information Session to beneficiaries on issues and procedures that regulate enjoyment of civil documentation, identity documents and  provide case specific counselling and/or legal assistance as required
• Assist beneficiaries to obtain documentation and/or corroborative evidence regarding legal identity documents.
• Compile up-to-date information on relevant  laws, procedures, and practices Regarding LC D
• Help design and conduct legal identity workshops with relevant stakeholders.
• Where relevant lead mobile group information sessions, designed to raise awareness and provide information to Refugees and host community, on access to civil documentation, legal identity documents, and related issues.
• Provide beneficiaries who require more detailed information on civil documentation, legal identity documents, and related issues with mobile counselling services and technical assistance
• Undertake regular monitoring & evaluation of activities, and contribute to monthly progress reports on activities, highlighting any technical or operational successes
• Input and update beneficiary data into ICLA’s case management tools.
• Work with relevant line bureaus, local administration and other humanitarian organizations operating in the region to ensure effective targeting is done to select the most vulnerable beneficiaries.
• Adhere to ICLA policies, donor agreements, work plans, budgets and procurement plans.
• Adhere to NRC’s Human Resource, Financial, Logistics & Security policies and procedures, and coordinate with these support departments to ensure timely implementation of ICLA activities.
• Any other task relevant to the position as requested by the line manager.

Critical interfaces

• By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
• Project planning:  ICLA PC, Area Manager, Area Program Coordinator and ICLA Project Manager and Specialist
• Staff capacity building: ICLA Specialist and ICLA Project Manager
• LCD technical guidance: ICLA Specialist and ICLA Project Manager
• Implementation: Area Manager, Area Program Coordinator

Scale and scope of position

Staff: Manages 4 Incentive workers

Stakeholders:  ARRA & UNHCR

Budgets: N/A

Information: Project Implementation of ETFM 1924 in Assosa Camps.

Legal or compliance: All NRC & Donor rules and regulations.

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working in a humanitarian/recovery context –Especially In refugee camps.
• Previous experience in the humanitarian sector in Beninshangul Gumuz is an asset
• Documented results related to the position’s responsibilities
• Strong communication, interpersonal, analytical and negotiation skills
• Ability to prioritise responsibilities, carry out multiple tasks simultaneously, and meet deadlines

Context/ Specific skills, knowledge and experience:

• A university degree in law is a very strong asset; a social sciences degree with a paralegal qualification and/or a background in protection related work may be considered in lieu of a law degree for exceptional candidates
• Some familiarity with laws, procedures and practices operative in the Benishangul region, particularly laws and procedures related to Legal identity and civil documentation.
• Some experience in working with government authorities and vulnerable beneficiaries
• Protection work experience with an INGO is an asset
• Proven skills and experience in case management and conflict resolution
• Advanced computer skills, especially in Word, Excel, Power Point and Outlook
• Fluency in written and spoken English and Amharic

Personal Qualities:

• Diplomatic
• Ability to work under pressure and with limited supervision in a challenging environment
• Pro-active, goal-oriented and results driven
• Flexible and creative
• Excellent communication skills

Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect