The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

HR and Administration Officer will be the focal person of all the HR and administration tasks in the field office. The position holder will manage all the recruitments in the field location, handle all the office administration related issues in the field location.

RESPONSIBILITIES

Office Administration

• Formulate and implement policies to ensure proper and effective administrative systems.
• Establish administrative resources required by the Field Office.
• Provide advice and support on operational issues.
• Ensure maintenance of secure, reliable, and appropriate use of information technology resources Field Office.
• Monitor office and accommodation and supply usage.
• Manage regularly office filing system for efficiency and ease of retrieval
• Liaise with the HR Officer in Afar for staff issues.
• Ensure contracts/agreements for leases, services, repair of office equipment, utilities, etc. are current and reviewed regularly on performance.
• Handle all visitors and guests carefully and respectfully
• Line managing of HR and Admin Officer, Cleaners/Cooker and conduct an annual performance review of the HR and admin teams.

Management of HR processes:

• Manage the recruitment processes in the field location ensuring compliance to hiring procedures as outlined in the HR manual.
• Facilitate recruitment processes by posting job adverts, collect applications from applicants, administering tests; verifying prior employment by contacting references; scheduling appointments; maintaining records and information.
• Maintain tracking system of the recruitment process and compile weekly report on recruitments
• Facilitate the timely orientation of new staff and organize inductions with relevant departments within DRC
• Provide professional advice to project managers on a range of HR issues ensuring compliance to hiring procedures as outlined in the HR & Administration manual.
• Ensure the performance management system is implemented on time in the field location.
• Assist in development of annual staff development plan
• Timely enrolment of staff in to insurance benefits package. Assuring staff list is current at all times
• Update DRC Dynamics.

Other

• Any other tasks as assigned by the line manager.

All DRC roles require the post-holder to master

DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Requirements

Experience and technical competencies: (include years of experience)

• 3 years’ experience for Diploma or above 2-year experience for BA holders
• High integrity, pro-active, stable, robust character and a good team-player
• Excellent communication skills
• Excellent analytical and negotiation skills
• Experience in working in NGOs
• Proven commitment to accountability practices.
• Knowledge of computers: word processing, database management packages.

EDUCATION: (include certificates, licenses, etc.)

• Diploma or BA in Human Resource Management or other relevant fields.

LANGUAGE: (Preferable)

• Excellent skills in speaking, reading and writing English
• Knowledge of Afar language is an advantage