ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

Key Responsibilities:

I. Recruitment:

• Collecting all HR documents from new applicants/employees;
• Arrange interview, follow up of staff recruitment, review regularly online job website to identify candidates for vacant positions
• Share the CVs with HR/Admin Manager for review and share with job requesters;
• Following up and support other bases national staff recruitment ;
• Follow up and collection of bases recruitment plans on regular basis
• Short list the selected candidate after instruction of HR/Admin Manager;
• Order the new employee ID cards, Business card (if needed) to logistic as soon as the contract signed by new staff;

II. Staff Personal folders:

• Create new personal folders for new National and International staff;
• Updating Employee Data Base (New Employees, Quieted Employees and Salary Changes)
• Update Personal Folder & Personal Folder Database on regular bases & ensure the accuracy of data;
• Follow with field to collect staff personal folders missing documents;

III. Payroll:

• Prepare monthly HR payroll (Titanic) report
• Get Finance validation and Coordination approval on monthly Titanic report
• Coordinate with Finance for staff salary payment
• Records any payroll report (required) in staff records

IV. Others:

• Supervise the staff attendance sheet on daily basis and report any late or absence to HR/Admin Manager;
• Update leaves follow up table for National staff;
• Management/Follow up of staff leaves, provide necessary forms for staff in Capital office and review the whole process for Area offices, while needed;
• Draft/prepare all administrative letters;
• Liaise with local authorities on relevant HR or other administration matters required and authorized by Coordination

Job Requirements

Qualifications/Skills Required:

• At least 1-2 years experiences in HR/Administration and personnel recruitment and HR followups
• College or University degree in Management, Human Resource Management or other related field of studies
• Self-motivated, dynamic with strong critical thinking
• Fluent in English (writing, speaking and reading as well understanding)
• Available immediately/short notice (an asset)
• Good knowledge of letter writing, both in English and local language
• Excellent communication skills.
• Excellent interpersonal and team-playing skills