Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

General Assignments / Scope of the Role:

Under the supervision of the Field Coordinator the Health Project Manager is responsible for the implementation and supervision of all Health activities in the projects under her/his responsibilities, and manages PUI’s human and financial resources dedicated to the Health activities.

Summary of Task and Responsibilities

Programs planning, implementation and monitoring: S/he ensures the qualitative implementation and monitoring of Health programs falling under her/his responsibility, while respecting PUI’s Health policy and intervention framework, other PUI’s policies, intervention frameworks and guidelines, PUI’s codes of conduct and applying the key principles of protection mainstreaming.

Team management and capacity building: S/he manages and supervises the Health programs teams under her/his responsibility. S/he provides technical support, capacity building and trainings to the Health programs teams as appropriate based on identified needs. S/he suggests modifications regarding the Health team organizational chart.

Logistic and Finance: S/he coordinates with the Logistic and Finance teams to mobilize effectively the resources allocated to the Health activities under her/his responsibility. S/he ensures compliance of Health activities falling under her/his responsibility with logistical and administrative procedures. S/he is responsible for the activity budget lines of her/his Health project and for following-up on the expenditures while providing monthly budget forecast.

Representation and Coordination: Externally, s/he represents PUI and coordinates in the area with partners, local authorities, donors and local stakeholders involved in the implementation of Health activities. Internally, s/he ensures an efficient coordination with the other departments of the base. S/he actively contributes to information sharing and reporting on Health issues and activities.

Strategy and Development: S/he contributes to Health needs assessment, to the design of the Health strategy in the area and to the development of new Health interventions based on identified needs.

Safety and Security: S/he contributes to the compliance with security rules within the mission, especially by the program teams under her/his management, and s/he communicates any security/safety-related information to the base Security Focal Point

Specific objectives and linked activities

ENSURE THE QUALITATIVE IMPLEMENTATION AND MONITORING OF HEALTH PROGRAM/S

• S/he ensures the qualitative implementation of Health activities falling under her/his responsibility, and ensures compliance with goals defined in the project proposal/s.
• S/he plans and launches the implementation of Health activities respecting a timeframe coherent with donor’s requirements and other activities and sectors.
• S/he works in close collaboration with the Health Coordinator on the quality of Health activities and makes technical choices in line with PUI’s program Policy, intervention framework and Quality Assurance Policy on Pharmaceutical Supply, other PUI’s policies, intervention frameworks and guidelines, as well as national/international recommendations and standards
• In close collaboration with her/his line manager and the Health Coordinator, s/he actively participates in the development of technical SoPs and support documents to frame Health activities implementation and support the teams.
• S/he regularly conducts field visits to the project locations as needed to monitor the progress and the quality of the Health activities.
• With the support of her/his line manager and technical coordinator, s/he develops and strengthens the program monitoring tools to ensure qualitative and timely data collection, communication and analysis.
• S/he updates and transmits on a monthly basis the PMTs (Project Monitoring Tool) as well as any other tool in place to follow up the implementation of the projects.
• S/he analyses and transmits the data collected to her/his line manager, and/or to the health Coordinator. S/he actively ensures a follow-up and comprehensive analysis of the Health activities in the area of intervention, in collaboration with the Health Coordinator.
• S/he ensures the respect of humanitarian, protection and gender mainstreaming principles, and especially “do no harm”. S/he takes crosscutting issues (MEAL, Protection, Gender, Environment etc.) into account in the Health activities by using dedicated PUI’s tools and packs.
• S/he ensures that projects, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons in harm’s way. S/he immediately alerts her/his line manager in case of impending danger to teams or beneficiaries.
• Among other things, s/he works to promote gender equality by addressing the broader determinants works to mainstream gender, protection and inclusion.

MANAGE AND BUILD THE CAPACITY OF THE TEAM

• S/he creates coordination mechanisms specific to her/his team, ensures regular technical supervision and provides guidance to improve the quality of Health interventions.
• With the support of the Health Coordinator, s/he provides advice/guidance to improve clinical practice and interventions.
• S/he familiarizes herself/himself with the Internal Rules and Regulations of PUI for the mission, and ensures that her/his team knows and respects them.
• S/he proactively defines and makes suggestions for the organizational chart of her/his team, and has it endorsed by her/his line manager, the Health Coordinator and the HR department.
• S/he ensures that each member of her/his team is subject to a written appraisal at least once per contract period and per year, and at a minimum before leaving office.
• S/he participates in any decisions related to the termination of employment contracts of team members.
• S/he ensures that all required HR documents for her/his team (attendance sheet, leave request, etc.) are communicated to the HR Department on time.
• S/he identifies training needs of the project team, addresses them (organizational and technical support, Health approaches and medical support, methodology, organization of training sessions, etc.) and coordinates with the HR manager in planning/conducting training.
• S/he directly provides regular technical trainings and capacity building to the staff and members of other teams when relevant.

ENSURE LOGISTIC AND ADMINISTRATIVE MONITORING OF THE PROGRAMS

• In coordination with the Logistic Department, s/he organizes the logistical components of her/his program (BoQs, delivery, distribution, on-site storage, etc.) and ensures appropriate space and materials are allocated for the proper implementation of activities.
• If necessary, in coordination with support departments, s/he participates in the process defining and selecting Financial Service Provider and/or system management within the framework of CVA programs and in line with PUI processes.
• S/he is responsible for the eligibility and good utilization of funds allocated to the activities under her/his management.
• In coordination with her/his line manager and the Finance department, s/he ensures that the monthly budget tracking of the programs falling under her/his responsibility is up-to-date (Budget Follow Up), participates in budget analysis, detects possible anomalies, and proposes adjustments.
• S/he provides forecasts on her/his budget lines to the Finance department on a monthly basis contributing to the monthly budget follow-up process.
• On a monthly basis, s/he provides her/his line manager and the Finance department with all necessary information for the development of cash flow estimates specific to her/his program.

ENSURE REPRESENTATION, COORDINATION AND REPORTING FOR PUI FOR THE HEALTH SECTOR

• In coordination with her/his line manager, s/he represents PUI in the project area with any relevant stakeholders, local, national and international partners, and local community representatives in order to facilitate the implementation of the project/s’ activities and ensures that good relations are maintained with each of them, in line with PUI’s principles.
• In agreement with her/his line manager and the Health Coordinator, s/he actively participates in the Health cluster/Working Groups meetings, and other relevant coordination groups, and participates in the elaboration of common tools and guidelines.
• In the event of visits from Donors, s/he actively participates in the preparation and the smooth organization of the visit.
• S/he transmits required internal reports to her/his line manager and to the Health Coordinator while making sure to meet the internal deadlines for endorsement (Situation Report).

CONTRIBUTE TO THE ANALYSIS OF THE HEALTH CONTEXT AND NEEDS, TO THE DEFINITION OF THE HEALTH STRATEGY AND THE DESIGN OF NEW HEALTH INTERVENTIONS

• S/he participates in identifying Health-related needs in coordination with her/his line manager and the health Coordinator.
• In close collaboration with the health Coordinator, s/he participates in the identification of emerging needs in the area of intervention, particularly through the integration of Health in multispectral needs assessment. If necessary, s/he contributes to the adaptation of data collection tools for Health needs assessments.
• When designing new Health interventions, s/he ensures the quality of the interventions by taking into account protection mainstreaming principles and other crosscutting topics such as gender and environmental issues.

ENSURE THE SAFETY OF PROPERTY AND PEOPLE

• S/he ensures that the team under her/his responsibility knows the security plan and respects the safety rules.
• S/he contributes to the collection of information related to security on her/his intervention area and transmit it to her/his line manager and/or the security focal point regularly, or on an ad-hoc basis if urgent

Availability: As Soon As Possible

Contract Duration: 5 months with possibility of extension

Job Requirements

Required Qualifications and Professional Experience

• BSc, Public Health, Nursing or Nutrition with additional trainings in Project Management
• At least Five years of similar field experiences in operational management of humanitarian-development programs

Required Skills & Competencies

• Strong commitment in humanitarian principles
• Ability to work independently while taking initiatives and showing a sense of responsibility
• Ability to withstand pressure
• Ability to organize and manage priorities, to prioritize a heavy workload and to delegate accordingly
• Good analytical skills, rationality and logic
• Good brainstorming and trouble-shooting skills
• Problem solving and leadership skills
• Excellent communication skills
• Good knowledge of BGRS Region is an asset
• Knowledge of local language apart form English and Amharic