The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

The grants management officer plays a vital role in making sure all DRC Ethiopia’s grants run smoothly and successfully by providing continuous support on new proposal development, contract amendments, reporting and donor compliance, documentation and communication.

RESPONSIBILITIES

Program development

• Support and coordinate in the development and writing of new proposals and revisions with the deputy program quality and development manager, relevant program and finance teams.

Grants Management:

• Ensure compliance with donor implementation and reporting guidelines for all DRC projects;
• Ensure timely and quality reports that meet donor and internal requirements with support from program and finance staff;
• Work closely with the Advocacy and Communications Adviser to ensure that all visibility and communications activities are compliant with donor requirements.

Documentation

• Keep DRC’s grant management system (Dynamics) and internal DRC documentation up to date with relevant project information and ensure all essential project documents are uploaded properly and timely.
• Ensure availability of hardcopy documentation for all projects.

External relations

• Draft Memorandum/ Letter of Understanding (MOU/ LoU) documents for all donor-funded projects
• Communicate with UNHCR, RRS and other key stakeholders regarding new projects and ensure timely signature of MOUs/ LoUs
• Coordinate the provision of notes/briefings to external bodies requesting information on DRC project activities.

Internal relations

• Work closely with program, finance and field teams to gather timely input for proposal development, reporting and other grants management tasks.
• Work with the deputy program quality and development manager in organizing project kick-off and close-out meetings and ensure complete documentation.
• Contribute to regular project implementation and budget follow-up/ review meetings and ensure adequate follow-up on agreed action points.
• Provide capacity building on grants related issues, documentation and visibility and communication activities for field teams.

Others : Other relevant duties as directed by the line manager.

DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Job Requirements

• At least four (4) years of INGO experience, of which at least two (2) years’ experience directly on grants management
• Strong analytical, and writing skills.
• Demonstrated ability with project grants management, including project design, budget preparation, expenditure tracking, monitoring and evaluation, and reporting.
• Demonstrated experiences in fundraising.
• Proven commitment to accountable practices and knowledgeable of quality assurance systems
• Good communicator and proven diplomacy with all types of stakeholders
• Experience of managing budgets and multiple donor contracts, particularly with OCHA pooled funds, ECHO, UNHCR, BRPM, and UNICEF.
• Fluent and articulate in spoken and written English.
• Ability to work independently, but also coordinate effectively as part of a team.
• Strong computer skills (MS Word, Excel, Outlook and Power Point).
• Ability and willingness to work and live in diverse, challenging and potentially unstable environments.