Role PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

This role will responsible for effective financial management and donor reporting consolidation among others; support the Finance Officers and Coordinators at PA and CO in the program areas in all matters, meeting compliance issues and reporting of grant related funds to management. The post holder ensures all financial aspects of grants are implemented as per grant agreement documents and maintains high standards of quality and integrity of financial data.

Dimensions of the Role

Responsible for the overall management and provision of key support services within the area of finance and grants management for all grants throughout the country under his/her supervision.

Ensuring effective management of the grants resources by overseeing effective budgeting, planning and budget utilization.

Supporting the Program Leads to ensure that program resources as utilized for the intended purposes and to ensure that financial reports are accurate, reflecting the reality of transactions incurred at all times.

Accountabilities

Budgeting

·         To ensure apportion cost and 30/70 included in the budget before FAD stage 3 signed

·         Review the awarded grant budget share and recommend head of finance to approve the PO creation by the budget holder

·         The position holder should Review the Program out line (PO) on SAP to ensure approved budget on the Excel sheet Vs up loaded on the system

·         The position holder is accountable for the assigned grant to insert the awarded budget on SAP system

·         The position holder is in charge of  linking the Funded program which is prepared by BDD  with Work Breakdown Structure-WBS  which is prepared by programme in SAP system

·         Support programme team in annual  budget preparation to ensure the budget are accurate, reasonably and  incorporate all costs like apportion cost

Reporting

·         Responsible to produce monthly Budget Vs Expenditure report to internal management per donor agreed currency for the assigned grant.

·         Prepare periodic donor report using the donor template as required for the assigned grant

Partner and PA

·         In collaboration with the relevant staff, support the partner’s pre award assessment with plan predetermined criteria and guidelines for identifying partners and selecting project proposals to be funded.

·         Identify the capacity building need and give technical and on job support to plan Finance Coordinators, Finance officers at PA and Sub grant finance staff.

·         Under take regular Sub office and sub grant monitoring visit from financial perspective to review the financial records and ensure compliance

·         The position holder will review the sub grant document which is under the assigned grant before the advance is liquidated.

Grant closure and Auditing

·         Confirm the outstanding payment, outstanding Advance, partner advance, NR-(Not related to grant) per the assigned grant were cleared before the grant is closed.

·         The position holder is responsible in facilitate donor audit for each assigned grant per donor requirement including the TOR preparation. In addition

·         Support stator audit and Maintenance of Audit report

·         Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Child Protection and Gender Equality Responsibilities

·         Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.

·         Raise children’s rights/protection awareness and important of gender equality and respect to diversity within Plan and amongst partners and community members.

·         Child protection and gender equality policies are understood by the staff and partners.

·         Ensure equal participation and benefit of boys and girls and children with disabilities in all phases of programme/ project implementation.

·         Ensure sufficient budget and resources are allocated for gender equality activity in their respective area annual plans and project activities.

·         Support partners in understanding plans’ gender equality strategy and program criteria and capacity building activities on gender as part of the regular work at field level.

·         Ensure the representation of Plan Ethiopia in their respective region from gender equality perspectives.

·         Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Dealing with Problems:

Engages in various grant related reporting to stack holders coming from inside and outside the organization and this needs strong knowledge of case management and how to prioritize the same.

Key relationships

Internally: Establish and maintain open and cordial relationship with Head of Finance, Grants Finance and Compliance Manager, CO staff, project areas Finance staff.

Externally: Donors, partners and other stakeholders as deemed necessary.

Educational Qualification and Experience

·         BA degree in Accounting, Finance, and/or Business Administration.

·         A minimum of 6 years of experience, out of which at least 2 years at supervisory level.

Knowledge:

·         Basic knowledge of Finances role and grant management role.

·         Knowledge of plans computerized system: SAP and others.

·         Substantial understanding of grant management and reporting

·         Knowledge of human resources management is desirable.

Skills Specific to the Post:

·         Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

·         Integrated knowledge and understanding of grant accounting concepts, practices, systems, and procedures

·         Computer literacy with advanced skills in Microsoft Office

·         Demonstrated writing, presentation and report writing skills

·         Fluency in written and spoken English language

Competencies and values:

·         Respect, accountability, integrity, courage, excellence, building partnership, coaching, contributing to team success, leading through vision and values; negotiating, proactive problem solving, managing performance for success, facilitating change.

Desirable

Leadership Attitudes & Behaviours:

·         Have a positive attitude towards Teamwork and collaboration with other team members

·         Supportive and encouraging to others.

·         Eager to be part of solution of a problem.

·         Innovation and risk taking to achieve impact and broad scalable results drive strategic priorities.

Level of contact with children

·         Low contact: No contact or very low frequency of interaction

Plan International’s Values in Practice

We are open and accountable

·         Promotes a culture of openness and transparency, including with sponsors and donors.

·         Holds self and others accountable to achieve the highest standards of integrity.

·         Consistent and fair in the treatment of people.

·         Open about mistakes and keen to learn from them.

·         Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

·         Articulates a clear purpose for staff and sets high expectations.

·         Creates a climate of continuous improvement, open to challenge and new ideas.

·         Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

·         Evidence-based and evaluates effectiveness.

We work well together

·         Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

·         Builds constructive relationships across Plan International to support our shared goals.

·         Develops trusting and ‘win-win’ relationships with funders, partners and communities.

·         Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

·         Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

·         Builds constructive relationships across Plan International to support our shared goals.

·         Develops trusting and ‘win-win’ relationships with funders, partners and communities.

·         Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

The post holder usually avails in the office during the organizations working hours for all grants financial management and compliance with donor requirements