The Save the Children Fund, commonly known as Save the Children, was established in the United Kingdom in 1919 to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts. After passing a century, which it celebrated in 2019, it is now a global movement made up of 29 national member organizations which work in 120 countries.

ROLE PURPOSE:

The purpose of the Food Security and Livelihood (FSL) Coordinator position is to ensure that all FSL project activities are implemented based on the project proposal and agreement according to SCI’s project-based working principles, procedures, and approach. He/she leads FSL Officers and Facilitators and SCI’s efforts to effectively implement interventions for life-saving and immediate recovery aid measures and diversifying livelihoods and building resilience of target beneficiaries. He/she is responsible for the planning, direct implementation and supervision, coordination, and reporting of all the project activities; provision of capacity building training and technical assistance to the beneficiaries, community-based organizations (CBOs) and government sector offices; monitoring and tracking progress, providing ongoing feedback, and proposing adjustments to monthly, quarterly and annual implementation plans according to emerging needs and priorities. He/she establishes and maintains close working relationship to ensure active participation of individuals, CBOs, government sector offices, privet sectors, UN agencies, and NGO stakeholders in implementing and monitoring the project; document and share potential promising practices/good practices and lessons learned that have a positive and lasting impact on the lives of the target beneficiaries. He/she supervise and provide technical assistances, guidance and direction to the Project Officers, target groups and grassroots organizations so that they improve performance, ensures the quality of the project work, achieve intended results, and ensure sustainability of the interventions.

Reports to: FSL Program Manager.

Staff Directly Reporting to this Post N/A

Dimensions: Save the Children works in – regions in Ethiopia with a current staff complement of approximately – staff and current expenditure of approximately $90+ million each year

Responsibilities and Accountability

Project Implementation and Management

• Responsible for the planning, daily management, and implementation of FSL project deliverables.
• Serves as the frontline person that stimulates action, liaises with the government, private sector, UN, and NGO partners and facilitates the delivery of project interventions in the assigned area/s
• Responsible for mobilizing, activating, and strengthening community groups to manage and sustain project initiatives
• Analysis and periodic update issues affecting FSL project in the locality area.
• Ensures that FSL project activities are implemented as outlined in the project/agreement and in accordance with the organizations programming principles.
• Ensures that all project interventions are carried out with full participation of the individuals, community, CBOs, government sector offices, privet sectors, UN agencies, NGO, and other stakeholders.
• Manage a comprehensive activity plan for the FSL project, including resource needs analysis, covering the time frame of the project proposal
• Ensures that Project Officers and Facilitators develops realistic and strategically focused annual project implementation plans which encompass existing commitments to donors and government
• Ensures that all Project Officers and Facilitators prepare regular work plan, monthly and quarterly of field activities progress review, compile and submit to the immediate supervisor (him/her) on time.
• Develops detailed implementation plans (DIP)
• Support Project Officers and Facilitators in day-to-day implementation of the project’s activities
• Provides ongoing feedback to project activities and propose adjustments in annual implementation plans according to emerging needs and priorities.
• Support relevant Programme Manager (s) in day-to-day decision making as requested
• Ensure all relevant documents related to the FSL project are produced and filed according to SCI and donor guidelines
• Ensure that regular supervision and monitoring and evaluation against project objectives are conducted and reports made to the Programme Manager (s);
• Responsible for the timely submission to the FSL Programme Manager of well-prepared periodic project updates.
• Ensure complete and timely reporting of activities to FSL Programme Manager, government, and any other relevant bodies.

Quality Management

• Promote and use SCI project implementation procedures, ensuring that all standardised formats are used, and guidelines are followed.
• Ensure FSL project is implemented in line with donor requirements and in accordance with SCI, donor, country, and international standards e.g., Quality Benchmark, Sphere and HAP standards, LEGS, etc
• Provides technical assistance to the Project Officers, target beneficiaries, CBOs, government sector offices, private sectors, and counterparts as required.
• Regularly assess and provide feedback and recommendations on the quality of the FSL project and other designated project(s) and interventions during field visits and at other relevant times.

Networking, Partnering and Advocacy

• Maps and identifies potential partners (community-based groups, SCOs, national/local NGOs, government, private sector) that SCI can work with in relevant thematic/geographic areas.
• Develop and maintain relationships with relevant stakeholders (e.g., beneficiaries, community leaders, local private sector, government officials, UN agencies and other NGOs) and represent SCI at relevant meetings (e.g. state and local government, sector-coordination) in order to facilitate and ensure cooperation and partnerships
• Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid and resilience building issues.
• Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner.

Financial Management

• Prepares fund request and monitor the budget vs actual expenditures, as requested.
• Plan and construct the budgets for the FSL, in collaboration with the Program and Operation Manager and in accordance with donor guidelines.
• Working with FSL Programme Manager and Operation Manager and ensure that budgets are spent according to donor rules and regulations and within the appropriate timeframe, making any budget adjustment recommendations to the Country office.
• Monitor the spending of the FSL project(s) to ensure they operate in line with SCI and donor guidelines for financial accounting and reporting practices

Staff Management

• Ensures that all staff have updated monthly and quarterly implementation plans.
• Supervises, leads, guides and support the project staff.
• Provides guidance on appropriate approaches to promote an organizational environment that supports and encourages staff development, enhanced performance, increased program quality, and overall organizational effectiveness.
• Promotes a participatory working environment that enables the development of high performing teams.
• Ensure that staff receive appropriate and adequate training by providing mentoring and coaching.
• Hold regular team meetings and, through a consultative leadership style and a transparent, honest, and supportive communication structure, develop and build an effective team
• Completes all performance management activities including performance planning, monitoring, and annual performance appraisals.
• Based on annual performance appraisal and required job competencies, identify staff training needs and coordinate training activities.

Planning, Monitoring, Evaluation and Learning

• Works with the planning, monitoring, evaluation, and learning team and ensure that the monitoring and evaluation systems are in place and provides quality information for monitoring progress and adjusting implementation plans in the project interventions and enable SCI to track progress and assess the impact of interventions.
• Support baseline survey
• Periodically visits field activities and provide formal and informal feedback to the project staff in terms of adequate and inadequate progress as well as recommendations for improved performance.
• Ensures that the project utilizes MEL findings/results in enhancing/modifying project implementation.
• Assists in identifying priorities for and in the conduct of project documentation.

Fund Raising

• Maintain an overview of the operational area context with a view to the strategic development of new projects both in current sites and in surrounding areas. This may include baseline needs assessments.
• Collects and document up dated data/information, which could be used as inputs for development of project proposals.
• Conducts assessments on specific sector or multi sectoral nature to support the country office proposal development effort.
• Support the Country Office Program Team in the development of new concepts and proposals.
• Attend to other duties as directed and instructed by the line manager

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability: Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

• Sets ambitious and challenging goals, takes responsibility for own personal development and encourages others to do the same
• Widely shares personal vision for Save the Children, engages and motivates others

Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:       Develops and encourages new and innovative solutions Willing to take disciplined risks

Integrity:      Honest, encourages openness and transparency

Qualifications, Experience & technical Skills 

Education : B.A. or BSc. degree level in related field

Experience : 5 years of experience working in NGO with similar responsibilities

Technical Skills

• Technical and professional knowledge and experience in humanitarian-resilience nexus and economic empowerment
• Experience in the design, implementation, monitoring and evaluation of programmes.
• Understanding of multisectoral and multi-agency approaches
• Understanding of gender issues
• Team-player with good inter-personal skills and committed to team-building and able to develop and support other team members.
• Capacity to work under pressure and manage personal stress levels.
• Good report and proposal writing skills.
• Good negotiation skills
• Written and spoken English language skills